Document and Records Destruction Services

The Vendor is required to provide document and records destruction shredding equipment must be capable of destroying documents containing staples, paperclips, binder clips, and similar fasteners.
- Information materials to be destroyed consist primarily of paper-based records, including but not limited to office papers, computer paper, colored paper, glossy paper, file stock, laser print paper, file folders, and envelopes. 
- Some departments may have an occasional need for destruction of other non-paper media, including but not limited to computer media, tapes, microfilm, or other record retention media.
- Service frequency:
•    Some departments generate records requiring destruction on a scheduled basis. 
•    Other departments may require services on a periodic or on-call basis. 
•    Accommodate both scheduled and on-call service requests.
- On-site destruction: 
•    Empty all contents of boxes, containers and bags, and destroy all records on-site all expenses associated with pickup, loading, transportation, and on-site destruction shall be borne by the contractor. 
•    County personnel shall not assist in loading the contractor’s vehicle. 
•    County shall provide an escort for the contractor to check in and check out, access to designated areas, and to witness the destruction of all records.
- Film records destruction: 
•    Film records shall be destroyed separately using a pulverization method, such as a SEM disintegrator or approved equivalent, with records being reduced to a powder-like substance. 
•    Reducing the material to a powder-like substance. 
•    AAA certification for media destruction is acceptable for this service.