Campus Signage Branding Standards Development and Implementation Oversight Services

The Vendor is required to provide the development and implementation of comprehensive signage standards for both interior and exterior campus environments, as well as the creation of a cohesive branding and identity strategy.
- Support procurement and oversee installation to ensure that the final deliverables align with the design intent and meet the institution’s requirements.
- Objectives:
•    Develop campus-wide standards for building signage, exterior wayfinding signage, interior signage, and overall campus branding.
•    Create an organized and systematic approach for departmental signage (e.g., academic departments, offices, etc.) that fits within the broader institutional branding.
•    Recommend additional environmental design elements (e.g., wall art, sculptures, focal pieces, window vinyl, wall coverings, and fixtures) that elevate the campus experience and contribute to a cohesive campus identity.
•    Work with key stakeholders (Marketing & Communications, Procurement, VP of Finance and Administration, and other relevant university departments) to ensure that all signage, branding, and environmental design align with institutional goals and identity.
•    Provide recommendations for qualified vendors capable of producing and installing the designed signage solutions.
•    Support the procurement process by assisting with the creation of bidding packages for the production and installation of the signage solutions.
•    Act as the general contractor during the installation phase to ensure the deliverables meet the design intent and are installed according to quality standards and timelines.
•    Ensure that the design solutions are practical, sustainable, and can be easily maintained or replaced as necessary by in-house staff or at a reasonable cost.
- Consultation and Collaboration
•    Meet with the university’s Marketing and Communications Department, Vice President for Finance and Administration, and other relevant stakeholders to define objectives, understand the institution’s branding and functional needs, and ensure alignment with the university’s overall goals. 
•    Review existing signage, wayfinding systems, and branding strategies to identify areas for improvement and design recommendations.
•    Facilitate focus groups, interviews, or surveys with key university stakeholders, including departments and end-users, to gather feedback on the signage needs and user experience.
- Design Development
•    Develop conceptual designs for campus signage, including exterior wayfinding, interior wayfinding, building identification, and departmental signage.
•    Create standardized design guidelines for signage that ensure consistent and cohesive branding throughout campus.
•    Recommend additional environmental design elements that can enhance the campus experience, including but not limited to:
1.    Wall Art: Suggestions for inspirational, educational, or decorative wall art that aligns with the university’s identity and enhances the aesthetic appeal of key spaces.
2.    Sculpture Displays & Focal Pieces: Proposals for strategically placed sculptures, art installations, or other focal pieces that contribute to a sense of place and reflect the university’s values and identity.
3.    Lettering & Typography: Recommendations for custom lettering, fonts, and typographic treatments for signage, ensuring they align with the university's visual identity while being legible and accessible.
4.    Color Palettes: Design and recommend cohesive color palettes that complement existing campus branding, enhance wayfinding functionality, and ensure aesthetic consistency throughout campus.
5.    Window Vinyl: Design concepts for window graphics or vinyl applications that can enhance branding, provide privacy, or serve functional purposes like wayfinding or space identification.
6.    Wall Coverings: Proposals for innovative and durable wall coverings (e.g., murals, printed graphics, textured surfaces) that enhance both the aesthetic quality and functionality of interior spaces.
7.    Fixture Selection: Recommendations for interior fixtures such as signage mounts, frames, and hardware, as well as exterior fixtures like lighted posts or stands, ensuring both functionality and visual appeal.
8.    Interactive and Digital Displays: Exploration of potential digital signage or interactive installations, such as touchscreens for wayfinding, event displays, or informational kiosks, where applicable.
•    Provide multiple iterations of design concepts for review and approval by key stakeholders.
•    Ensure that designs are functional, accessible, and compliant with ADA and other relevant regulations.
•    Consider the availability and sustainability of materials, ensuring that the designs utilize materials that are durable, cost-effective, and easy to maintain or replace over time.
•    Provide designs that can be easily maintained by the university’s facilities staff and that minimize long-term repair and replacement costs.
•    Ensure that the signage solutions offer a "wow-factor" in terms of aesthetics and functionality, creating a professional, cohesive identity for the university while keeping long-term costs and maintenance needs in mind.
- Procurement Package Development
•    Develop detailed procurement packages that outline the specifications for signage production and installation, ensuring that material choices, design elements, and installation methods reflect both the need for high-quality design and practical, long-term sustainability.
•    Prepare a clear and structured timeline for the project, including milestones for design approval, production, and installation.
•    Provide detailed project cost estimates based on market research, design specifications, and vendor input.
•    Ensure that cost-effective solutions are identified and incorporated into the design to reduce ongoing maintenance costs, while still achieving a high-quality, visually impactful result.
- Project Management and Installation Oversight
•    Serve as the project manager or general contractor during the installation phase, ensuring that all signage is installed according to the approved designs and standards.
•    Oversee the selected vendors to ensure that work is completed on time, within budget, and meets the institution’s expectations for quality.
•    Conduct quality control checks at each stage of the installation process and provide written reports to the university.
•    Address any issues or discrepancies during the installation process, and work with vendors to ensure resolutions are aligned with the original design intent.
•    Provide a final inspection and ensure that all installations are completed to satisfaction.
•    Ensure that materials used in the installations are long-lasting and require minimal upkeep, and that designs are adaptable for future repairs or replacements.
- Post-Installation Support
•    Provide ongoing support for maintenance and troubleshooting of installed signage systems for an agreed-upon period.
•    Develop guidelines for the ongoing maintenance of signage and wayfinding systems to ensure the longevity of the designs and materials.
•    Recommend a practical, long-term maintenance strategy that can be easily implemented by the university’s facilities team, with minimal reliance on external vendors.
- Final project report, including a summary of design work, vendor performance, and the success of the installation phase.
- Post-installation maintenance plan, including practical strategies for future repairs or replacements.
- Recommendations for additional environmental design elements such as wall art, sculptures, window vinyl, wall coverings, and fixture selections.

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: September 08, 2025