Campus Utility Mapping Services

The Vendor is required to provide campus utility mapping services for land survey services to update and modernize existing campus plats and maps.
- Include specific improvements, such as documenting underground utility infrastructure, and will deliver results in the form of updated plats, surveys, and a geographic information system (GIS) mapping application.
1. Alta land survey services requirements:
• Monuments placed (or a reference monument or witness to the corner) at all major corners of the boundary of the surveyed property, unless already marked or referenced by existing monuments or witnesses in close proximity to the corner
• Address of the surveyed property if disclosed in documents provided to or obtained by the surveyor or observed while conducting the fieldwork.
• Flood zone classification (with proper annotation based on federal flood insurance rate maps or the state or local equivalent) depicted by scaled map location and graphic plotting only.
• Gross land area (and other areas if specified by the client).
• Vertical relief with the source of information (e.g., ground survey, aerial map), contour interval, datum, with originating benchmark, when appropriate.
• Exterior dimensions of all buildings at ground level.
• Measured height of all buildings above grade at a location specified by the client.
• If no location is specified, the point of measurement shall be identified.
• Substantial features observed in the process of conducting the fieldwork (in addition to the improvements and features required pursuant to section 5 above) (e.g., parking lots, billboards, signs, swimming pools, landscaped areas, substantial areas of refuse).
• Number and type (e.g., disabled, motorcycle, regular, and other marked specialized types) of clearly identifiable parking spaces on surface parking areas, lots, and in parking structures. Striping of clearly identifiable parking spaces on surface parking areas and lots.
• Names of adjoining owners according to current tax records.
• If more than one owner, identify the first owner’s name listed in the tax records followed by “et al.”
• Rectified orthophotography, photogrammetric mapping, remote sensing, airborne and mobile laser scanning and other similar products, tools or technologies as the basis for showing the location of certain features (excluding boundaries) where ground measurements are not otherwise necessary to locate those features to an appropriate and acceptable accuracy relative to a nearby boundary.
• The surveyor must (a) discuss the ramifications of such methodologies (e.g., the potential precision and completeness of the data gathered thereby) with the insurer, lender, and client prior to the performance of the survey, and (b) place a note on the face of the survey explaining the source, date, precision, and other relevant qualifications of any such data.
2. Subsurface utility engineering requirements
• Perform engineering services which will accurately identify, locate, and map all subsurface utilities, including their horizontal alignments and vertical depths, to support the project.
• Such services shall be commensurate with both the prevalent methodologies used by sue firms practicing within subject area of work and with the magnitude and intricacy of the work under consideration.
• These services should conform to standards and guidelines as described in subsurface utility engineering publications.
• Utility types included: gas, water, sewer, storm water, electric, telecommunications, fiber optics, steam, and any other relevant utility.
• Coordinate with utility companies and the appropriate governmental jurisdictions in researching the location(s) of existing utilities.
• Secure all “as built” plans, plats, and other necessary data as supplied by the utility companies.
• While obtaining the information from the utility companies or governmental jurisdictions; the firm shall ascertain the following information to include but not be limited to the age, the size, the material type, the general condition of the utility and the approximate cost to relocate.
• Provide traffic control needed to complete the work.
• All road closures shall be coordinated with appropriate parties at university at least one week prior to work.
• Certify all completed services.
• Services shall be certified by an official of the sue firm on the plans.
• Quality levels (QL) documentation- as defined in 38-22, deliverables should include all relevant data categorized by the quality levels:
o QL-d: deliverable: utility information from existing records, plans, or as-built drawings.
o Presentation: a summary document or report of all available records, noting gaps or inconsistencies.
o QL-c: deliverable: utility locations derived from surface evidence and survey data, combined with QL-d records.
o Presentation: a preliminary utility base map showing approximate horizontal alignments.
o QL-b: deliverable: horizontal utility positions obtained using geophysical methods (e.g., ground penetrating radar, electromagnetic locators).
o Presentation: CAD/GIS files or 2d/3d models, with utilities color-coded and aligned to survey data.
o Metadata: include descriptions of the methods and accuracy tolerances. QL-a: deliverable: precise horizontal and vertical positions obtained via test holes (potholing or vacuum excavation).
o Presentation: CAD/GIS files or BIM models with utilities identified in 3d, depth values annotated, and accuracy within a specified tolerance.
o Develop a test hole location plan based upon the guidelines set forth in the document: standard guidelines for the collection and depiction of existing subsurface utility data, published by the, current edition, and obtain utility company records as required.
o Metadata: provide test whole logs, photographs, and survey data.
• Utility base map
o The final work shall be completed such that all known utilities are graphically depicted in both a digital and hard copy and plan sheet format.
o Provide one hard copy per system, size Ansi e: 34 in x 44 in (86.36 cm x 111.76 cm).
o All identified utilities with their horizontal locations (plan view).
o Vertical depths for QL-a utilities, including pipe diameters, materials, and depths relative to a datum (e.g., navd88).
o Digital format: GIS files with layers categorized by utility type and quality level.
o Include georeferencing, coordinate system details, and metadata for all data sources.
3. GIS mapping requirements
• Online portal hosted in Esri ArcGIS online
• Web mapping application build replicating similar existing app functionality incorporating the state university utility data and any other data university can provide from existing data sets or online open data sets.
• Application should support single sign-on
• Provide university login credentials with the ability to edit/export data
• Provide technical resources for data updates through the lifecycle of the project
• Upon project completion, transfer the web mapping and all data associated to university though an ArcGIS online collaboration
4. Annual administration of GIS system
• Hosting of data
• Analyst for maintenance and change requests/month
• GIS manager time/ month
• Application administrative systems management.