Third Party Global Payroll Services

The vendor is required to provide third-party global payroll services.
- Operating as a global aggregator or an in-country provider, will perform/provide EOR services, international payroll processing, tax and compliance support, and related HR/payroll administrative services for university globally based employees.
- Objectives
•    Transition to a single-vendor solution or a coordinated network of providers capable of supporting end-to-end payroll and HR compliance across all countries where university employs or contracts personnel and:
•    Ensure full legal and tax compliance with local regulations in each country of operation.
•    Streamline payroll processing and eliminate redundant administrative tasks.
•    Provide real-time reporting, dashboards, and data integration with university internal systems.
•    Improve employee experience and communication for internationally based staff.
•    Reduce compliance risks and improve audit readiness.
- Compliance management
•    Ensuring payroll processes align with local labor laws, tax regulations, and social insurance requirements.
- Global employer of record (EOR) services
•    Acting as the legal employer for workers in countries where university doesn’t have a local entity.
- Global payroll management
•    Monthly/biweekly payroll processing per country
•    Calculating wages, taxes, contributions and deductions, and ensuring employees are paid accurately and on time.
•    Ability to mitigate risk of fines and penalties due to mismanagement of payroll
•    Net-to-gross calculations
•    Pay slip generation and distribution
•    Paying employees in local currencies while managing exchange rates.
•    Manage all aspects of employment termination in each country, including the accurate calculation of severance payments and full compliance with local notice requirements and labor laws.
- Employee benefits administration
•    Managing statutory benefits, pensions, healthcare, and other region-specific allowances in accordance with local laws.
- Regulatory compliance & reporting
•    Local tax filings and remittances
•    Handling tax withholdings, social contributions, and filing reports with local authorities
•    Statutory reporting to government agencies
•    Year-end statements (e.g., p60, 1099 equivalents)
•    Detailed pay slips
- Data security & compliance
•    Ensuring secure payroll data handling and compliance with global data protection regulations (GDPR), cui standards, in-country privacy laws, and other applicable data protection laws.
•    Compliance with university information technology standard terms and  conditions 
- HR & workforce support
•    Offering tools for managing employee data, contracts, time tracking, and leave policies.
•    Onboarding & employee lifecycle support
•    New hire registration and onboarding
•    Local benefits administration (if applicable)
•    Termination processing and off boarding documentation
- Scalability
•    Ability to scale up or down service as workforce changes.
- Customer service
•    Provide 24/7 customer service with specified response times for different severity levels, multiple support channels, and support in all languages relevant to university international operations.

- Questions/Inquires Deadline: October 03, 2025