Payroll Services

The Vendor is required to provide payroll system must have the ability to perform the following functions:
• Print checks/pay stubs, signed by the city treasurer/collector only, using a laser printed facsimile.
• Checks/pay stubs must be laser printed and sealed on mailer type check stock, or in envelopes ready to be mailed.
• Retrieve a copy of an individual employee's prior checks and copy of current check(s) being generated for that person.
• Generate a manual check for an employee.
• Print 3rd party “agency” checks including checks for the total deductions and employee taxes, on a required frequency basis, even though deductions are taken on a per payroll basis (i.e., garnishments weekly, 403b monthly, etc.).
• Accommodate both exception and attendance payroll.
• Stop various deductions from being deducted for an employee on a “by pay period” basis or globally across all departments.
• Ability to make global deduction changes across all departments.
• System-assigned employee numbers.
• Terminate an employee.
• Produce a pre-payroll register report prior to processing payroll to validate data entry prior to submission.
• Block any number or combination of an employee's multiple direct deposits.
• Input paid time off or absence information by reason for absence (i.e., vacation, sick leave with pay, sick leave without pay, bereavement, etc.).
• The system must automatically update the dates, hours used, and hours available in each of these categories where applicable.
• Maintain a pay rate table by grade and step codes.
• Change employee pay rates across the entire master file for a particular pay grade and step code.
• Set goal amounts for voluntary deductions on both a calendar and fiscal year basis.
• Record manual payroll check information that will automatically update all of the appropriate data fields.
• Achieve full compliance with the federal fair labor standards act (flsa) accounting and reporting requirements.
• Handle non-taxable benefit payment (i.e., clothing allowance, etc.).
• Handle taxable fringe benefit payment (i.e., vehicle allowance, etc.).
• Calculate when longevity is due based on length of service.
• Handle deductions exempt from taxes; to reduce the taxable earnings by these amounts and also record, accumulate and report them to satisfy all tax requirements.
• Support eft garnishment payments for child support, state & federal tax levies, etc.
• Run software on a virtual server, if need be
• To generate unlimited number of checks/pay stubs per employee per pay period.
• Accommodate direct deposits, including multiple direct deposit set-ups for an individual employee.
• Process off-cycle payrolls for quarterly and year-end adjustments.
• Maintain all relevant ma teachers’ retirement system data.
• Generate reports in .xls, .csv, and .pdf formats from within the software.
• Accommodate aca (affordable care act) accounting and reporting requirements.