Performance Review Facilitation Services and Attorney Investigator and Legal Support Services

The Vendor is required to provide two related services in support of the City Council’s oversight responsibilities for its appointed officers:
•    Facilitation of structured performance reviews and goalsetting between the city council and its appointed officers.
•    Availability of attorney-investigators to conduct independent EEO, performance, or other personnel related investigations.
- The requested services are intended to promote accountability, fairness, and professional excellence in executive-level public service.
- Pre-Review and Goal Setting Planning:
•    Conduct interviews with city councilmembers and appointed officers to identify core responsibilities, performance expectations, and priority areas.
•    Develop a structured framework for performance reviews, including objective criteria, standardized questions, and methods of collecting input.
•    Facilitate the goal-setting process for each officer, ensuring goals are clearly defined, measurable, and aligned with city priorities.
- Annual Review Facilitation:
•    Facilitate confidential one-on-one and/or group sessions between the city council and each officer at least annually.
•    Support a process that is transparent, balanced, and respectful, while preserving professional confidentiality.
•    Encourage constructive feedback and provide support for two-way communication.
- Reporting and Recommendations:
•    Provide a written report summarizing input, achievements against goals, are as for development, and future objectives.
•    Offer guidance for follow-up or process improvements to enhance future reviews.
- Ongoing and Follow-up Support (Optional):
•    Facilitate mid-year check-ins or progress reviews as requested.
•    Assist with refining goals, timelines, and performance indicators throughout the year.
- Attorney-Investigator Services
•    Conduct investigations involving allegations of discrimination, harassment, retaliation, misconduct, or other personnel-related issues involving any council-appointed officer.
•    Maintain objectivity, confidentiality, and impartiality throughout the investigative process.
•    Provide comprehensive written reports summarizing findings and conclusions suitable for review by the city council.
•    Brief the city council on investigative findings, either in individual meetings or during properly agendized closed session meetings.
•    Be available to provide services on an as-needed basis, often with short notice.
- Budget: $249,999

- Contract Period/Term: 5 years
- Questions/Inquires Deadline: September 19, 2025