Classification and Total Compensation Study Professional Services

The Vendor is required to provide that professional services to evaluate, analyze, and prepare a classification and total compensation study for the district.
-Consultant with public sector experience in completing classification and total compensation studies
-Consultant to obtain and consider both employee and management feedback; analyze and incorporate local and comparable employers' compensation and benefits; interpret industry trends and potential implications to the district labor force; and make recommendations for revisions to the District's compensation rates and benefit package
-Classification
1. Review existing job descriptions for distinguishing characteristics, essential job functions, minimum qualifications (knowledge, education, experience, skills, and abilities), working conditions (physical demands, work environment, other relevant circumstances), certifications and licenses, and recommend updates or changes. The scope of the job descriptions to be reviewed may be reduced to a smaller sample selection at the General Manager or Human Resources Manager’s discretion.
2.Ensure internal equity and external competitiveness in job descriptions and job titles. Conduct interviews and job audits as needed.
3.Recommend new job descriptions where needed.
4.Review that all job descriptions are accurate and compliant with FLSA, EEO, and ADA requirements.
5.Provide recommendations relative to staff alignments, reporting relationships and organizational structure.
6.Identify additional opportunities for updating and/or improving the District’s existing classification and compensation system.
-Compensation
•Current compensation plan, practices, and related issues.  
•Recommend and assist in establishing an expansive list of appropriate peer/comparable agency list and survey questions.
•Conduct a comprehensive total compensation survey, including benefits, using the final list of comparable agencies as agreed upon by agency using not only job titles, but duties and responsibilities based upon the classification specifications from agency.
•Recommend appropriate benchmark classifications.  
•Assess each classification systematically in relation to comparable agency list as appropriate.  
written report of methods, techniques, and data for the assessment of each position.
•Develop externally competitive and internally equitable salary recommendations for each job class included in the study.  
•An analysis of leave benefits including holidays, sick leave, administrative leave, vacation, personal leave, and bereavement leave.  
•Make recommendations covering special compensation issues such as salaries above the maximum, seniority, market conditions, maintenance of the salary schedules; education rewards; certification pay; and other creative recommendations that include performance-based incentives as part of total compensation.  
•Compensation elements will be valued to provide appropriate comparison.
•Comparable agencies to develop compensation data for comparison.  
•the vicinity is offering as compensation, including benefits
•The completed survey will provide an analysis and recommendations, and if necessary, the adjustment of salaries.  
•Prioritized in order of measured level of importance with clearly defensible justification in support of each recommendation and a cost benefit analysis for any funding required for implementing a particular recommendation.
•Potential compaction issues and outline options for resolution.
•An internal base salary relationship analysis, including the development of appropriate internal relationship guidelines.  
•An internal base salary relationship analysis, including the development of appropriate internal relationship guidelines.  
•Maintenance should include annual activities such as a market survey.  
•The ongoing internal administration and maintenance of the proposed compensation plan.
- Deliverables  
•Biweekly progress reports on project status.  
•An initial meeting for the classification and total compensation study team to discuss the process and tasks to be performed in the study to include reasonable dedication of key personnel.  
•Consultant to further schedule briefing sessions with employees, management, and other stakeholders, as appropriate and develop a position description survey to be completed by employees and/or conduct interviews with employees including supervisors and management, as appropriate, to clarify any classification issues.
•Consultant to meet with department heads and to present at an all-staff meeting to explain study and process to be used.
- Contract Period/Term: 4 years