Project Management Services

The vendor is required to provide project management services for include:
•    The city in refining the scope of the project including programming, location selection, schedule, and budget 
•    establishing clear lines of communication and areas of responsibility among the project team 
•    Develop robust interest list of qualified design-builders 
•    Adhere to an aggressive schedule for coordinating the selection of the most-qualified design builders for the project 
•    Assist in the selection, engagement, and coordination of a design-builder, consultants, testing agencies, etc. to carry out the project 
•    Coordinate contract negotiations and approvals to include contract documents, certificates of insurance, performance bonding, etc. 
•    Actively participate in the pre-design and all phases of the design process
•    Provide constructability review of design during design process 
•    Review safety program for the project
•    Prepare and present reports to city management, city council, and other stakeholder groups at appropriate project milestones or decision points 
•    Prepare written project summary reports for project team 
•    Provide ongoing evaluation of the project schedule and budget
•    Monitor construction progress and identify potential for delays, cost overruns, or change orders and make recommendations to minimize the impact 
•    Review requests for change orders, evaluate possible cost-effective and efficient alternatives, and make recommendations 
•    Review pays applications. ensure correctness and recommend rejection of those that do not conform, withholding payment until deficiencies are addressed 
•    Coordinate the selection, procurement, and installation of owner-provided materials 
•    Participate in the development of a punch list and ensure contractor completion of list before final acceptance 
•    Coordinate and assure the city's maintenance staff obtain training on all systems so that maintenance can be performed so the systems stay functional and within warranty.
•     Assure city staff get the required operations and maintenance manuals in the desired format. 
•    Obtain all contractor warranties and project close out documentation, including as-built plans. package in an organized manner such that these documents are easily available for future consultation 
•    Assist in project turn over to include coordination of installation of owner-provided materials.
- Budget: $30 million.

- Questions/Inquires Deadline: August 4, 2025