Security Grant Program Grant Management Services

The Vendor is required to provide grant management and compliance support for the program.
- Objectives
•    Ensure complete compliance with all federal grant management requirements under act and department.
•    Support timely and accurate submission of all financial, performance, and compliance reports.
•    Maintain comprehensive documentation for audit readiness and record retention.
- Financial Management and Reimbursement
•    Establish and maintain accurate financial records consistent with act cost principles and documentation standards.
•    Track and reconcile expenditures by category to ensure all costs are allowable, allocable, and reasonable.
•    Prepare and submit Federal Financial Reports (SF-425) and reimbursement requests through act GO with all required supporting documentation.
•    Monitor cost-share and matching requirements, ensuring accurate and complete financial documentation.
- Reporting and Documentation
•    Prepare and submit quarterly progress and financial reports as required by act.
•    Maintain organized electronic and physical grant files, including award documents, correspondence, reports, and financial records.
•    Develop internal reporting tools or dashboards to summarize grant status, financial progress, and compliance milestones.
•    Review documentation to ensure consistency between narrative and financial reporting prior to submission.
•    Support the development of responses to act monitoring requests and audits.
- Grant Closeout
•    Prepare and submit the final financial and performance reports in accordance with act closeout procedures.
•    Reconcile all financial transactions to ensure full accounting of awarded and expended funds.
•    Verify that all compliance requirements have been satisfied prior to closeout.
•    Archive all grant-related documentation in accordance with federal record retention standards and the port’s internal policies.

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: January 20, 2026