The Vendor is required to provide grant management and compliance support for the program.
- Objectives
• Ensure complete compliance with all federal grant management requirements under act and department.
• Support timely and accurate submission of all financial, performance, and compliance reports.
• Maintain comprehensive documentation for audit readiness and record retention.
- Financial Management and Reimbursement
• Establish and maintain accurate financial records consistent with act cost principles and documentation standards.
• Track and reconcile expenditures by category to ensure all costs are allowable, allocable, and reasonable.
• Prepare and submit Federal Financial Reports (SF-425) and reimbursement requests through act GO with all required supporting documentation.
• Monitor cost-share and matching requirements, ensuring accurate and complete financial documentation.
- Reporting and Documentation
• Prepare and submit quarterly progress and financial reports as required by act.
• Maintain organized electronic and physical grant files, including award documents, correspondence, reports, and financial records.
• Develop internal reporting tools or dashboards to summarize grant status, financial progress, and compliance milestones.
• Review documentation to ensure consistency between narrative and financial reporting prior to submission.
• Support the development of responses to act monitoring requests and audits.
- Grant Closeout
• Prepare and submit the final financial and performance reports in accordance with act closeout procedures.
• Reconcile all financial transactions to ensure full accounting of awarded and expended funds.
• Verify that all compliance requirements have been satisfied prior to closeout.
• Archive all grant-related documentation in accordance with federal record retention standards and the port’s internal policies.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: January 20, 2026
