Grant Management and Funding Assistance Services

The vendor required to provide grant management support and help secure more funding to advance its environmental goals and initiatives for air quality, energy efficiency, water quality, and climate change resiliency.
- Requirement:
1. Grant management and compliance support
•    Writing and submitting required progress reports and financial reports to funding agency in a timely manner 
•    Facilitating meetings with project partners and the funding agency 
•    Monitoring project progress, metrics, and reporting 
•    Maintaining detailed, accurate and well-organized documentation to ensure port is prepared for any required financial audits or compliance reviews 
•    Providing technical assistance and managing reporting requirements for grant subrecipients, if necessary 
•    Ensuring compliance with all applicable federal, state and agency regulations 
•    Provide training on roles, responsibilities and specific requirements of a grant 
•    Conducting regular internal audits to proactively identify and address potential issues 
•    Overseeing grant closeout process in compliance with grant requirements 
•    Identifying problematic issues and propose solutions, as necessary
2. Grant funding strategy development and implementation
•    Conducting targeted research to identify and organize relevant funding opportunities 
•    Developing strategies to secure funding which may include:
o    Identifying appropriate projects for public funding
o    Facilitating meetings with funding agencies
o    Cultivating partnerships with other organizations whose participation could strengthen proposals 
•    Creating a funding pipeline and calendar 
•    Reviewing the port’s existing capital improvement program to identify environmental projects or portions of projects that may be candidates for grant funding
3. Grant application preparation and submittal
•    Identifying the project, including the components likely to be successful 
•    Determining eligibility and review requirements 
•    Facilitating meetings with project partners 
•    Developing project budget consistent with the grant program’s requirements 
•    Writing the content of the grant application and completing all forms, including narratives, budget spreadsheets, technical and design data and drawings, project scope, and all supporting documentation. 
•    Collecting support letters and other documents 
•    Identifying any proposal technical data review needs 
•    Performing quantitative analyses, including any necessary calculations 
•    Assembling the completed packet 
•    The grant application, handling all submission steps (e.g., registering on grants.gov, uploading files) and managing any required pre-submission communications 
•    Monitoring award status and assist with any follow-up information or documentation as needed.
- Budget: $3,350,000

- Contract Period/Term: 3 years
- Optional Pre-Proposal Meeting Date: January 13, 2026
- Questions/Inquires Deadline: January 20, 2026