Disaster Debris Monitoring Services

The Vendor is required to provide disaster management, debris monitoring, and public assistance program support services in order to assist the city with disaster recovery operations, including monitoring the operations of the disaster debris removal and disposal contractor(s).
- Debris monitoring and administration
• Daily report of debris removal contractor total loads, cubic yards collected by debris type, a map of streets where debris has been collected, and other key operational statistics to the city debris manager or designee.
• Coordinate daily scheduling, dispatching and logistical operations of the field collection monitors.
• Maintain accurate records of all debris collection vehicles, including the measurements of the inside of the useable bed space, photographs, license information, vehicle identification decal issuance and regular monitoring for vehicle modifications.
• Schedule work for all team members and sub-contractors on a daily basis.
• Monitor the debris removal contractor(s) and DMS(s) for compliance with their contract with the city.
• Training to city staff in essential debris management and collection functions to ensure appropriate and responsive interface with disaster debris removal contractor(s), county, state and federal agencies.
• Prepare daily tracking reports to document debris removal, DMS operations and final debris disposal for audit purposes.
- Automated debris management system (ADMS)
• Paperless electronic (handheld device) data collection
• Database shall be internet accessible to subcontractors, city, state, and other public entities on a need to know basis.
• Minimal manual entry of load ticket data fields.
• Automation of debris pickup location through use of satellite and GPS technologies.
• Evaluation of daily event status using web-based reporting and GIS tools.
• Facilitation of contractor invoice reconciliation, FEMA documentation and applicant payment process enabled thru an integrated database management system.
- Debris management site monitoring
• Capable of conducting pre- and post-use environmental monitoring of the temporary debris management site (DMS) locations to detect environmental contamination of the DMS, present before use or after closeout of DMS operations, if requested by the city.
• All debris collected and disposed of, and certifications of collection vehicles shall be documented and monitored by the respondent.
• DMS monitors to observe debris unloading operations at the city’s designated DMS(s).
• DMS to assure efficient traffic flow and proper handling of load tickets that document data for FEMA reimbursement (such as vehicle volume, type of debris, etc.).