Disaster Debris Monitoring Services

The vendor is required to provide disaster management, recovery and consulting services to support the oversight and management of debris recovery contractors (debris haulers) in accordance with all laws, regulations and the act policies and guidelines.
- Disaster debris monitoring services
• All management, supervision, labor, logistical support, transportation, and equipment necessary to initiate and to safely and accurately perform all of the city’s debris monitoring activities.
• All labor, services, equipment, materials and supplies necessary to perform debris monitoring services and monitor the debris removal contractors and ensure their performance in accordance with all laws, regulations, the act requirements.
• Disaster debris monitoring services for debris generated from public rights-of-way, drainage areas and canals, waterways, and other public eligible or designated areas.
• The debris monitoring services to be provided are contract compliance supervision and inspection, not professional engineering services.
• Required to provide other services such as, but not limited to: damage assessment, training, emergency planning, public assistance consulting services and other services as needed and ordered by the city.
• Observe day-to-day operations performed by the city’s independent debris removal contractor(s) including, but not limited to, tree cutting, stump removal, and removal, reduction, and hauling of construction and demolition debris (C&D),vegetative debris, and any other disaster related debris.
• Ensure that workers are performing eligible work in accordance with FEMA and all applicable federal, state, and local regulations.
• Disaster debris monitoring shall include, but not be limited to:
o Coordinating daily briefings, work progress, staffing, and other key items with the city.
o Selection and permitting of temporary debris storage and reduction site (TDSRS) locations and any other permitting and regulatory issues as necessary.
o Scheduling work for all team members and contractors on a daily basis.
o Hiring, scheduling, and managing field staff.
o Supplying sufficient number of trained debris monitors and trained field supervisors to accommodate the volume of debris to be removed at loading sites and debris management sites or final disposal sites.
o Monitoring recovery contractor's operations and making and implementing recommendations to improve efficiency and speed up recovery work.
o Assisting the city with responding to public concerns and comments.
o Certifying contractor vehicles for debris removal using methodology and documentation practices appropriate for contract monitoring.
o Issuing tickets properly and accurately.
- Emergency management planning and training
• Comprehensive emergency management plans (e.g. Continuing of operations (COOP), emergency operations plans (EOP)) to include plan development; review, and revisions.
• Comprehensive mitigation programs to include development of mitigation plan(s), staff training, cost benefit analysis, project management, environmental review and staff augmentation.
• Development or update of existing debris management plan – including identification of an adequate number of TDSRS locations.
• Staff training as necessary.
• Procurement assistance for debris removal contractors and other services as requested.
• Project management to include the formulation and management of permanent work projects, task force management, and city commissions, boards and panels.
• Technical support and assistance in developing public information.
• Other training and assistance as requested by the city.
• Other reports and data as required by the city.
• Other emergency management and consulting services identified and required by the city.
- Public assistance consulting services
• Identification of eligible emergency and permanent work (category a-g);
• Damage assessment: provide post-disaster assessment services to include damage assessment and recovery planning period.
• Areas where services may be requested include city facilities, utility systems, transportation systems, and other sectors as required.
• Assist the city when directed with documentation preparation of permanent work projects.
• Assistance in attaining immediate needs funding;
• Prioritization of recovery workload;
• Loss measurement and categorization;
• Insurance evaluation, documentation adjusting and settlement services;
• Project worksheet generation and review;
• FEMA, FHWA and NRCS reimbursement support;
• Grant application and management services, including but not limited to: applying for, managing, and coordinating grant funding sources for disaster assistance from federal and state agencies, obtaining and managing all required documentation, and ensuring compliance with rules, regulations, policies and procedures of the grantor.
• Staffing, management, guidance, and technical assistance with implementation of FEMA disaster recovery programs, such as public assistance and hazard mitigation.
• Staff augmentation with experienced public assurance coordinators and project officers;
• Interim inspections, final inspections, supplemental project worksheet generation and final review;
• Appeal services and negotiations;
• Reconstruction and long-term infrastructure planning; and
• Final review of all emergency and permanent work performed.