Debris Monitoring and Management Services

The Vendor is required to provide monitoring debris removal operations requires comprehensive observation and documentation of the debris removal work performed from point of collection to final disposal.
- Disaster or emergency, the debris monitoring contractor(s) (DMC) shall service the county first and be on-call to provide disaster debris monitoring management services necessary to ensure the safety and well-being of all county residents.
- Project manager responsibilities:
• Ensure a sufficient number of trained debris monitors are available to monitor the "first push", cut and toss debris clearance operations;
• Ensure a sufficient number of trained debris monitors are available to monitor all "first pass" and subsequent passes of debris removal and hauling activities;
• Tower and disposal site monitors to observe and record all debris loads entering the debris management sites
• Provide tower and disposal site monitors to observe and record all debris loads exiting the debris management sites for final disposal;
• Data entry and document processing personnel if applicable;
• Conduct safety meetings with field staff as necessary;
• Respond to, and document issues regarding complaints, damages, accidents, and incidents involving the DMC or debris removal contractor’s (DRC) personnel and ensure that they are fully documented and reported to the county’s debris manager or designee;
• Coordinate daily briefings with the county and the DRC, daily status reports of work progress and staffing;
• Ensure the timely acquisition and retention of documentation of environmental authorizations and or permits for debris management sites and final disposal;
• Review and reconcile debris removal contractor invoices submitted to the county; and,
• Ensure preparation and submission of interim operations and status reports and a final report, as directed by the county.
- Field monitoring staff responsibilities
• Accurately measure and certify truck capacities (recertify on a regular basis)
• Quality assurance and control of truck certification measurements throughout the life of the project;
• Provide documentation for all eligible debris removal activities from federal aid eligible roadways – first push (cut and toss) and first pass and for second and subsequent passes on all roadways, as directed by the county;
• Properly and accurately complete and physically control load tickets (in tower and field);
• Ensure that trucks are accurately credited for their load;
• Ensure that trucks are not artificially loaded (ex: debris is wetted, debris is fluffed or not compacted);
• Validate hazardous trees, including hangers, leaners, and stumps;
• Ensure that hazardous wastes are not mixed in loads;
• Ensure that all debris is removed from trucks at debris management sites (DMS);
• Improper equipment is mobilized and used;
• Contractor personnel safety standards are not followed
• General public safety standards are not followed;
• Completion schedules are not on target;
• Ensure that only debris specified in the contract is collected (and is identified as eligible or ineligible);
• Assure that force account labor and DRC work is within the assigned;
• Monitor site development and restoration of DMS;
• Report to supervisor if debris removal work does not comply with all local ordinances as well as state and federal regulations (i.e., proper disposal of hazardous wastes);
• Record the types of equipment used (time and materials contract);
• Record hours equipment was used, including downtime of each piece of equipment by day (time and materials contract);
• Disposal site and tower monitors shall observe and record truck quantity estimates of inbound and outbound debris;
• Exit site monitors shall observe that all outbound trucks are fully discharged of their loads prior to exit from DMS;
• Ensure that accurate, legible, and complete documentation is provided through load tickets, truck certifications and other logs and reports, as required;
• Maintain photographic documentation of debris removal trucks and activities, specifically hazardous stump removal process, hangers, leaners or tree removal and other special or unusual occurrences in the field;
• Document and report activities to the county which may require remediation such as fuel spills, hazardous materials collection locations, and other similar environmental concerns;
• Document and report to the county damages which occur on public or private property as a result of DRC operations;
• Document and report to the county any violations of commission debris site conditions.