Production and Artist Services

The vendor is required to provide that production and artist services performers for each concert and festival.
- Scope of services:
• Artist services
o All aspects of providing performers will be the producer’s responsibility, including scouting, booking, contracting, management, and compensation. performers must consist of at least one and up to two live musical act(s) and be approved by the city prior to booking.
o Performers shall be professional quality with sufficient experience to perform in the environment, of the same or similar quality as acts which have performed in past summer concert series and city festivals.
o The producers must work with the city’s events manager for all concerts and festivals stated in this RFP.
o Provide the city with the proposed line-up for all concert and festivals by april 1, 2025, subject to the city’s approval. no changes or substitutions to the approved lineup may be made without the city’s approval.
o Provide the city with copies of executed agreements between the producer and each performer committing them to the performance on their scheduled date and time
o Ensure that all performers are ready, willing, and able to perform on each concert date or provide alternate, acceptable performers of similar quality at no additional cost to the city
o The producer(s) must provide the artist’s hospitality rider 2-3 weeks prior to the event date in order to ensure that all the artist needs are met.
• Production services
o The producer(s) must provide all equipment needed for the artist(s) backline. the city is only responsible for providing the drum riser and supplying electrical needs.
o The producer(s) must provide all equipment for sound and lighting for each festival and concert as well as the appropriate number of stagehands to setup and breakdown all equipment.
o The producer(s) must provide in further detail: al line array pa with 2 out fills m32 console with, on stage monitor console, on stage audio system with mics, monitors, stands, cabling, di & distribution 32 – 40ft truss on lifts, eight (8) 200ip rated wash fixtures downstage & downstage (on ground), one (1) lighting desk, one (1) drum kit, one (1) bass rig, backline for artist(s), backline tech, lighting tech, production coordinator, and 2-4 stagehands.
• Mobile covered stage rental
o The mobile covered stage rental for the July 3rd fireworks extravaganza only must provide: mobile covered performance stage minimum 24’d x 32’w x 42’h with skirting, two (2) sets of stairs – one (1) left and one (1) right, one (1) 8x8 drum riser and skirt, two (2) 5x7x10 sound wings or scaffold towers, eight (8) walk boards, one (1) banner package, and one (1) backdrop.
- proposals shall include the following mandatory elements:
• Summary of qualifications: The summary of qualifications should give a concise summary of the company’s unique qualifications and approach to the work and any similar, recent experience, and identify key personnel that would be assigned to the work.
• Company background: Company should include years in business, brief company history, composition of project team, including names and expertise, name of firms that you may contract for this project and services offered by each firm, additional in-house services company offers beyond the scope of this project and contact information.
• References: Company must provide at least three (3) references that company has done at least $5,000 or more in transactional business with during the past 12 months, including company name, contact person, address, phone number, and e-mail. references must be submitted on the form provided with this document.
• Insurance & licensing: Company must be properly licensed and secure necessary permits wherever applicable. company must maintain $2 million-dollar general liability insurance policy. the certificate must list the city and recreation department as and additional insured and shall have no less than thirty (30) days warren notice of cancellation or material change.
• Pricing: Pricing must include delivery, setup, operation, and loud out. all proposals must have itemized pricing broken out for each date listed under the scope of services. proposals will not be considered if pricing is not itemized by date. please use the attached event schedule to prepare an itemize pricing proposal. pricing shall be available to the city for 60 days from proposal due date.
- Questions/Inquires Deadline: January 15, 2025