Photography Services

The vendor is required to provide photography services for include:
- Individual school pictures
• Individual “school pictures” will be taken for approximately 3,095 students, grades pre-k through grade 11 at no charge
• There must be at least 2 underclass (9-11) portrait sessions in September of the respective academic year and at least 1 underclass (9-11) retake session by October 20th of the respective academic year
• The board photographer will bring adequate staff or add additional days to accommodate all students at these sessions
• Senior class pictures will be taken for approximately 275 students at no charge.
• There must be at least 2 senior portrait sessions in the summer preceding the respective academic year and at least 1 senior portrait session by September 20th of the respective academic year.
• Individual staff pictures will be taken for approximately 550 staff members at no charge.
• Class pictures will be taken for approximately 75 classes at no charge.
• The board photographer will schedule at least one retake session per school during the school day.
• The board photographer will provide proofs of all pictures to families at no charge.
- Digital pictures
• The board photographer will provide a digital file with specifications communicated by the board annually at no charge
• The board photographer will provide a digital file per specifications communicated by each school yearbook club/committee at no charge
• All senior pictures will be provided to the yearbook advisors no later than October 15 of the respective academic year
• All underclass and staff pictures will be provided to the yearbook advisors no later than November 1 of the respective academic year.
- Yearbook pictures
• Official yearbook pictures shall be provided annually, as specified by each school yearbook clubs and committees
• The board photographer will distribute to each member of the senior class an information sheet describing:
o The schedule for having in-school photographs taken.
o Additional voluntary on location or in studio opportunities.
o The rules of dress and appearance.
o The deadline for which to be photographed.
o The cost to purchase finished photographs for students and family.
o Any deposits required and the method of completing payments.
o A complete price list must accompany any proposal submitted.
- Student pictures & purchasing
• There will be no fees for in-school student photography sessions at any school
• There will also be a budget package consisting of 1-8x10, 1-5x7 and 4 wallets, offered to families for purchase.
- Prom pictures
• The board photographer will offer photography services during prom, at no charge, for the specified contract year(s).
- Re-sittings and re-take
• No fee shall be charged during in-school retake sessions
• No fee shall be charged when photographs are technically defective because the studio is at fault.
- Staff pictures
• Individual staff pictures for approximately 550 staff members.
• The board photographer will develop, with the yearbook clubs and committees, a written list of deadlines.
• The board photographer accepts responsibility for missed deadlines due to photographic problems
• The board photographer agrees to meet all publication deadlines established by the yearbook clubs/committees.
- Student data privacy
• The board photographer will sign the board student data privacy contract
• Interested photography studios may submit a proposal inclusive but not limited to the minimum requirements.
- Contract Period/Term: 5 years