Event Production and Management Services

The Vendor is required to provide event and production management services in support of the city.
- As a result, the City has consistently invested in this celebration as both a tribute to national values and a recognition of the sacrifices made by those in uniform. 
- The race to the fourth has evolved into more than a single-day event; it is a cornerstone community tradition that combines patriotic ceremonies, recreational activities, live entertainment, and a fireworks finale. 
- Through continued investment and thoughtful programming, the city ensures that this annual celebration remains a meaningful, accessible, and memorable experience—one that honors the nation’s history, celebrates community resilience, and reinforces city identity as a proud, welcoming, and service-oriented city.
- Master Production Schedule
•    Brand System Design/Conceptual Design
•    Talent booking windows and announcements.
•    Permit submission deadlines (City, County, FAA, Fire Marshal).
•    Marketing campaign launch dates.
•    Vendor procurement and contracting timelines.
•    Sponsorship sales interaction points. 
- Provide a professional parking management team (attendants, supervisors, flaggers) to maximize lot capacity and speed up parking.
- Must survey the lots and provide sufficient lighting to ensure safe pedestrian egress to vehicles.
- This lighting may need to be temporary light towers if permanent lighting is not available.
- Procure and manage a diverse portfolio of "Supplemental Activations" designed to engage attendees across the venue area.

- Contract Period/Term: 3 years
- Pre-Proposal Meeting (Non-Mandatory) Date: January 8, 2026
- Questions/Inquires Deadline: January 16, 2026