Fest Event Planning Services

The vendor required to provide fest event planning services for all personnel, managing all event security, and overseeing all event operations.
- Venue requirements
•    Water stations – provide multiple refill stations for attendees.
•    Power supply – ensure sufficient power for vendor booths and entertainment.
•    Accessibility:
o    Parking - adequate parking space for attendees and vendors.
o    Public transportation access - availability of public transport serving the venue.
o    ADA compliance - full compliance with the act
•    Layout:
o    Vendor booths – minimum of [10] local breweries.
o    Stage - designated area for live performances and announcements.
o    Seating areas - ample seating for attendees.
o    Activity zones - designated areas for games and competitions.
- Marketing and promotion
•    Target audience - local residents, beer enthusiasts, and foodies
•    Marketing channels - social media, local media, (newspaper and radio), flyers and posters, and email marketing. 
•    Promotional activities – contests, early bird ticket discounts, and partnerships with local influencers.
- Entertainment and activities
•    Music - live bands and DJ sets to maintain a vibrant atmosphere. 
•    Games and competitions - bratwurst eating contest, beer tasting competition, and other events. 
•    Family-friendly activities – face painting, craft stations, or similar activities for children.
- Safety and security
•    Security personnel – sufficient staff to ensure safety and security on-site 
•    Medical services - on-site first aid staffed by certified personnel and an emergency response 
•    Safety measures - crowd control barriers and fire safety equipment.

- Contract Period/Term: 3 years
- Questions/Inquires Deadline: January 13, 2026