Promotional Items

The Vendor is required to provide a reliable, efficient, and consistent method for eligible entities to access a broad range of customizable promotional items that meet diverse branding, quality, and delivery requirements.
- Product categories will include:
•    Category 1: Apparel (e.g., T-shirts, polos, outerwear, hats, uniforms)
•    Category 2: Bags & Totes (e.g., tote bags, backpacks, duffels, drawstring bags)
•    Category 3: Drinkware (e.g., mugs, tumblers, bottles)
•    Category 4: Writing Instruments (e.g., pens, pencils, highlighters, markers, stylus pens, mechanical pencils)
•    Category 5: Award & Recognition Gifts (e.g., plaques, trophies, medals, crystal awards, framed certificates, lapel pins)
•    Category 6: Other Promotional Merchandise (any item suitable for imprinting with a logo or branding)
- Provide to leverage their existing systems and infrastructure to manage varying order sizes, support multiple concurrent State Entity requests, and accommodate customized branding needs without compromising quality or timeliness.
- Provide a variety of bags designed for everyday use, as well as for functional and event purposes.
- Provide apparel suitable for branding and customization.
- Shall offer T-shirts, polos, sweatshirts, jackets, and hats in a variety of fabrics and colors.
- Be constructed from durable materials suitable for repeated use (e.g., canvas, polyester, nylon).
- Include eco-friendly/reusable options such as recycled or biodegradable materials.
- Provide reinforced handles/straps capable of supporting everyday loads.
- Provide reusable and durable drinkware suitable for branding and customization.
- Comply with all applicable safety standards for food and beverages (e.g., BPA-free plastics, FDA approved coatings).
- Be available in multiple capacities (e.g., 12 oz, 16 oz, 20 oz, 32 oz).
- Offer both hot and cold options (e.g., insulated tumblers, ceramic coffee mugs).
- Provide reusable, eco-friendly alternatives (e.g., stainless steel, glass, recycled plastic).
- Provide writing instruments that are capable of customizing logos or slogans.
- Shall offer ballpoint pens, gel pens, stylus pens, pencils, and highlighters.
- Maintain a process within the customer service plan, while providing a range of customization options, including screen printing, embroidery, and laser engraving.
- Maintain a process within the customer service plan that allows Purchasing Entities to track the status of their orders from placement through final delivery (e.g., real-time order tracking, shipment tracking, and notification of delay).

- Contract Period/Term: 3 years
- Pre-Proposal Conference Date: January 14, 2026
- Questions/Inquires Deadline: January 16, 2026