Event Host Location Services

The Vendor is required to provide to secure one event space where the Department may host a one day event in March 2026, date.
- The material presented will include material on services, funding information, and technical assistance programs to provide a ‘One-Stop Shopping’ resource opportunity for those that attend.
- Food system stakeholders will set up tables to offer paper and digital resources to attendees on information including resources/ grant information and hold breakout sessions.
- Eligible locations should be able to provide:
•    Ample parking for 30-50 cars.
•    Capacity to hold approximately 200 attendees, vendors and staff.
•    A main open space/hall that can hold 20-30 tables for vendors to set up.
•    Two or three smaller breakout rooms with seating where attendees are able to sit and listen to presentations and have use of an overhead projector.
•    Venue should be able to provide:
o    20-30 tables, 50+ chairs for the main hall.
o    @25 Chairs, a table and projection screen in each breakout room.
o    Access to electricity for vendor use in main hall and breakout rooms.
o    The use of a kitchen or kitchenette.
1.    Snacks and drinks will be provided to event attendees by agency.
•    Use of the space for approximately 8-10 hours on the day of the event.

- Contract Period/Term: 1 year