The Vendor is required to provide professional video production, live streaming, broadcast services, podcast production and editing on an as-needed basis.
- To meet these needs the County requires service providers with demonstrated technical capability, appropriate equipment and relevant experience in the public sector.
- Services must be delivered in a reliable, secure and professional manner, consistent with applicable technical standards.
- Local government institutions increasingly rely on professional video production, live streaming, and broadcast services to communicate effectively with the public, promote transparency, and ensure timely dissemination of information.
- Office, for live and recorded broadcasting of public events, including but not limited to press conferences, public announcements, and annual budget presentations.
- Professional Public-Facing Media
• Deliver polished, accurate, and audience-appropriate video content that reflects positively on the County, its leadership, and its initiatives.
- Reliable and Interruption-Free Live Streaming
• Ensure uninterrupted, high-quality live streaming of County events, with appropriate redundancy and technical safeguards.
- Technical Competence and Operational Readiness
• Demonstrate the staffing, equipment, and technical systems necessary to execute projects on short notice, including high-visibility public events.
- Accessibility and Compliance
• Produce content that meets ADA accessibility requirements, including captioning and accessible formats where required.
- Timely Delivery
• Meet agreed-upon production schedules and deadlines, particularly for time-sensitive public communications.
- Pre-Production (Planning and Development)
• Clear creative direction aligned with County objectives.
• Well-planned productions that minimize risk and last-minute changes.
• Creative concept development
• Scriptwriting and messaging support
• Storyboarding
• Production planning and scheduling
• Coordination of permits and location requirements, when necessary
- Production
• High-quality visual and audio capture suitable for public broadcast and long-term use.
• Single-camera and multi-camera production
• Live event production
• On-location filming
• Professional lighting, audio, and camera operation
• Aerial and drone services (where permitted and properly licensed)
- Post-Production
• Professionally finished content ready for public distribution across multiple platforms.
• Video editing
• Animation, motion graphics, and titles
• Color correction
• Sound mixing and audio enhancement
• ADA-compliant captioning and accessibility features
• Delivery of final files in multiple formats as required by the County
- Streaming and Broadcast Services
• Stable, high-quality live and recorded streams accessible to the public.
• Uploading and streaming to platforms such as YouTube, Facebook, Vimeo, or County-designated platforms
• Live streaming of events
• Platform integration
• Encoding and transcoding for multiple viewing formats
- Staffing, Capacity, and Reliability Requirements
• Adequate staffing depth to support simultaneous or back-to-back projects.
• Availability of backup personnel and equipment for mission-critical events.
• Experience supporting high-visibility public sector events where failure is not acceptable.
• The ability to respond to short-notice or time-sensitive requests, particularly from the County Executive’s Office.
- Contract Period/Term: 1 year
- A Virtual Pre-Proposal Meeting Date: January 27, 2026
- Questions/Inquires Deadline: January 30, 2026
