Video Production and Live Streaming and Broadcast Services

The Vendor is required to provide professional video production, live streaming, broadcast services, podcast production and editing on an as-needed basis.
- To meet these needs the County requires service providers with demonstrated technical capability, appropriate equipment and relevant experience in the public sector.
- Services must be delivered in a reliable, secure and professional manner, consistent with applicable technical standards.
- Local government institutions increasingly rely on professional video production, live streaming, and broadcast services to communicate effectively with the public, promote transparency, and ensure timely dissemination of information.
- Office, for live and recorded broadcasting of public events, including but not limited to press conferences, public announcements, and annual budget presentations.
- Professional Public-Facing Media
•    Deliver polished, accurate, and audience-appropriate video content that reflects positively on the County, its leadership, and its initiatives.
- Reliable and Interruption-Free Live Streaming
•    Ensure uninterrupted, high-quality live streaming of County events, with appropriate redundancy and technical safeguards.
- Technical Competence and Operational Readiness
•    Demonstrate the staffing, equipment, and technical systems necessary to execute projects on short notice, including high-visibility public events.
- Accessibility and Compliance
•    Produce content that meets ADA accessibility requirements, including captioning and accessible formats where required.
- Timely Delivery
•    Meet agreed-upon production schedules and deadlines, particularly for time-sensitive public communications.
- Pre-Production (Planning and Development)
•    Clear creative direction aligned with County objectives.
•    Well-planned productions that minimize risk and last-minute changes.
•    Creative concept development
•    Scriptwriting and messaging support
•    Storyboarding
•    Production planning and scheduling
•    Coordination of permits and location requirements, when necessary
- Production
•    High-quality visual and audio capture suitable for public broadcast and long-term use.
•    Single-camera and multi-camera production
•    Live event production
•    On-location filming
•    Professional lighting, audio, and camera operation
•    Aerial and drone services (where permitted and properly licensed)
- Post-Production
•    Professionally finished content ready for public distribution across multiple platforms.
•    Video editing
•    Animation, motion graphics, and titles
•    Color correction
•    Sound mixing and audio enhancement
•    ADA-compliant captioning and accessibility features
•    Delivery of final files in multiple formats as required by the County
- Streaming and Broadcast Services
•    Stable, high-quality live and recorded streams accessible to the public.
•    Uploading and streaming to platforms such as YouTube, Facebook, Vimeo, or County-designated platforms
•    Live streaming of events
•    Platform integration
•    Encoding and transcoding for multiple viewing formats
- Staffing, Capacity, and Reliability Requirements
•    Adequate staffing depth to support simultaneous or back-to-back projects.
•    Availability of backup personnel and equipment for mission-critical events.
•    Experience supporting high-visibility public sector events where failure is not acceptable.
•    The ability to respond to short-notice or time-sensitive requests, particularly from the County Executive’s Office.

- Contract Period/Term: 1 year
- A Virtual Pre-Proposal Meeting Date: January 27, 2026
- Questions/Inquires Deadline: January 30, 2026