Promotional Products and Apparel Services

The Vendor is required to provide promotional products and apparel to establish an approved vendor list for branded merchandise and apparel.
- Aims to identify partners capable of providing high-quality, cost-effective products that support enrollment outreach, campus housing, facilities, and student programming while maximizing overall value through superior customer service and cost discounts.
- Current process
•    Purchases approximately $1 million per year in branded items (e.g. Apparel, novelty items, office supplies, etc.).
•    Purchase order when buying branded items regardless of the cost of the items.
•    All orders containing a trademark, logo, name, or other must be submitted to and approved in brand manager 360 prior to order finalization.
- New process
•    All orders containing a trademark, logo, name, or other must be submitted to and approved in brand manager 360 prior to order finalization
•    Per this new process, departments will be able to purchase from vendors on the “branded merchandise approved vendor list” without requesting a purchase order for orders less than $5,000.00. 
•    Maintain appropriate use of its logos, and trademarks, therefore, it is our objective to have our branded merchandise partners understand our branding standards and work with our campus personnel to ensure that these standards are met.
•    If the order is $5,000.00 or more, a purchase order is still required.
- Product availability and catalog
•    Demonstrate a broad and deep catalog. 
•    Full-service offerors with broad catalogs will be preferred over niche specialists.
•    Sufficient inventory to meet needs and should be able to manage diverse orders.
- Printing and decoration
•    Provide high-quality printing, embroidery, engraving, and other decoration services as required. 
•    All decoration methods must produce clear, durable, and color-accurate reproductions of approved marks and designs. 
•    Provide pre-production proofs or digital mockups for review and approval prior to final production. 
•    Offeror must maintain consistent ink, thread, and color standards across all production runs and reorders to ensure brand consistency. 
•    Reserves the right to reject any products that fail to meet print quality, alignment, or color accuracy requirements.
- Ordering process and website
•    May pay for orders using both credit cards and purchase orders, depending on need and cost of the total order.
•    Awarded contractor must be willing to accept visa cards for orders less than $5,000.00. 
•    Purchase orders are required for orders of $5,000.00 or more.
•    Submit any and all artwork via the brand manager 360 portal for approval prior to manufacturing.
•    The process is as follows:
o    campus collaborate on design and contractor generates quote
o    Campus submits PO request to procurement (only if >= $5k)
o    Contractor submits design for brand manager 360 approval
o    Once approved, contractor begins production
o    Items are delivered and accepted
o    Payment is issued net 30.