Real Estate Title and Escrow Services

The Vendor is required to provide on-call real estate title and escrow services.
- Provide reimbursement for travel-related expenses, mileage, parking, lodging, meals, incidental fees, insurance, freight/shipping and handling/delivery, and any other business expenses, supplies and materials related.
- The Consultant shall be committed to provide adequate staffing levels at all times in order to adhere to established schedules.
- The Consultant and its staff or representatives shall be responsive and maintain excellent working relationships with City staff and City Right-of-Way Consultants.
- Title Research and Reporting
•    Prepare preliminary title reports
o    Update to an existing title report (either ordered by the City or others)
o    Issue new reports and provide copies of all underlying exception and exclusion documents.
•    Issue chain of title reports on an exception basis (seldom required).
•    Provide other related information and documents of record concerning title to property such as copies of vesting deeds, parcel maps/tract maps, act flood zone designations.
•    Litigation guarantees – Issue condemnation litigation or continuation guarantees.
•    Prior to closing escrow, Consultant shall order and provide the City with an updated Preliminary Title report to ensure that no new liens and/or encumbrances are recorded on the property/property interests to be acquired by the City.
- Title Resolution and Support
•    Assist with the development of legal descriptions for:
o    public and private properties; and/or
o    Unrecorded easements, right-of-way or other apparent encumbrances or rights granted by other agencies.
•    Assist the City, its consultants and agents in resolving issues affecting marketable title to properties through, among other things, recordation of corrective instruments and/or other appropriate means.
•    Provide all necessary assistance to the City to clear all exceptions stated in the Preliminary Title report unless waived by the City in writing.
•    Obtain partial release, partial re-conveyance and subordination agreements from the property owners or any party having interest in the property.
•    Assist the City in determining the appropriate amount of title insurance coverage for each property or portfolio (or portion thereof) whether acquired by purchase or without financial consideration and taking into account valuation as determined by appraisal, or by opinion of value from a commercial real estate company.

- Contract Period/Term: 3 years
- Questions/Inquires Deadline: January 5, 2026