The vendor is required to provide janitorial and cleaning services at multiple locations throughout the city.
- City hall and galleria
• Monitoring and servicing restrooms, including the restocking of supplies.
• Responding to cleaning requests by city staff.
• Monitoring and servicing interior common areas to keep them clean and free of litter.
• Monitoring and servicing the exterior perimeter, including garbage receptacles.
• Monitoring and servicing conference rooms, elevators, and stairwells.
• Reporting facility hazards and maintenance needs to the facilities maintenance division. 1. Daily
• Spot clean and vacuum all mats.
• All hard-surfaced floor areas will be checked and appear clean.
• No visible spills, dust or garbage on the floor.
• Stairwells should be checked and cleaned as well.
• Sweep and mop when visibly needed.
• Dust service counters.
• Clean all cigarette urns and trash receptacles.
• replace sand as required and wash urns to remove stains and dust.
• Spot clean walls, baseboards, directories, elevator doors and tracks.
• Clean and wipe all elevator call button plates.
• Clean and polish all elevator entrance door thresholds.
• Clean and polish drinking fountains.
• Clean entry door metal trim, doorknobs, glass, sidelights and other interior glass (other than exterior windows) as needed. no fingerprints shall be visible at the start of the business day.
• Tenant employees’ chairs up into desks and return wastebaskets to the proper position.
• Clean all sinks, faucets and counters in kitchens, lunchrooms and coffee areas.
• This includes face of cabinets.
• Refrigerators: spot clean exterior, doors and handles and dispenser.
• Microwaves: spot clean exterior and interior.
• Wipe clean all small appliances.
• City hall council chamber balcony, staircase glass and handrail. spot clean as needed.
• Empty all waste receptacles. plastic liners to be replaced on an as-needed basis, but not less
than once per week if the receptacle has been used including those in the galleria.
• Recycling: transfer contents of mixed recycling and organics recycling receptacles to the
appropriate exterior collection container.
• Mixed recycling must be placed loose in the exterior recycling container and indoor organics waste must be bagged in an ASTM d6400 rated compostable bag before being placed in the exterior organics container.
• Cardboard designated for recycling shall be taken out for appropriate recycling as well.
• Scrub shower floors with germicidal solution.
• No mold or soap scum shall be present on floors, walls or ceiling.
• Restroom: clean with a detergent/disinfectant and polish all sinks, counters, toilets and
urinals, beginning with seats (both sides) and working down.
• Use acid bowl cleaner in the interior of the toilets, making sure to clean the inner lip of closet and urinals.
• Pour one ounce of bowl cleaner into urinals after cleaning and do not flush.
• Restroom: damp wipe all ledges, toilet stalls and doors.
• Remove fingerprints, streaks, smudges and foreign matter from all painted surfaces.
• Restroom: spot clean light switches, doors, partitions and walls to remove fingerprints, streaks, smudges and foreign matter from all painted surfaces.
• Restroom: sweep and wet mop with a germicide on all floor areas.
• Rinse with clear water and dry buff to eliminate mop streaks.
• no streaks, stain, spills, mineral deposits or soap residue shall be present at the start of the business day.
• Restroom: clean and polish all mirrors, soap dispensers, flush meters, shelves, chrome fixtures, piping, toilet hinges and disposal container exteriors using detergent/disinfectant and water.
• No streaks, stain spills, mineral deposits or soap residue shall be present at the start of the
next business day.
• Restroom: refill all toilet tissue and paper towel dispensers.
• Furnish and refill sanitary napkin dispensers. refill soap dispensers, check operation of all dispensers.
• Paper liners are to fit feminine protection dispensers in such a manner as to not overhang the top.
• Restroom: empty and clean paper towel and sanitary napkin disposal receptacles.
• Replace plastic liners.
• Restroom: report all mechanical deficiencies, dripping faucets, and other problems to the city.
• Restroom stall partitions shall be checked and cleaned as necessary.
• Restrooms: fill floor drains with mop water
• Exterior entrances, walks and trash/recycling bin area: check area and remove all litter, cigarette butts, etc.
• Janitor closets: clean and arrange all equipment each night.
• Empty vacuum cleaner bags, check belts, sweep and mop floor.
• Arm alarm system when complete.
2. Weekly
• Edge-vacuum all common area carpets.
• Clean all entry thresholds removing all visible soil.
• City hall chamber balcony, staircase glass and handrail will be cleaned.
• City hall Monday night – spray buff all stained concrete floors including 2nd and 3rd floor elevator lobbies.
• City hall Monday night – sweep and set mop 1st floor kitchen area and galleria kitchen.
• Spot clean all doors, door frames, walls and light switches to remove other markings.
• Lift and clean under all mats and sweep and mop desk floor mats.
• Dust all mullions and sills and other surfaces up to 84” high.
• Restroom: remove scale from all fixtures without damaging finish.
• Restroom: clean all baseboards with germicidal detergent.
• Dust all low and high reach areas, including, but not limited to, tops of cubicles, structural ledges, mirror tops, partition tops and edges.
• Council chambers: Tuesday, clean counter and work surfaces.
• Damp wipe all wastebaskets.
• Dust all windowsills, door louvers, wood paneling, molding, structural and furniture ledges, and chair rungs.
• Spot clean walls
• Spot clean walls.
• Dust all picture frames, charts and similar hangings which are not dusted during regular nightly cleaning.
• Also, check and clean behind open doors and accessible spaces adjacent to printers and copiers.
• Clean and polish wood desktops in private offices and tables in conference rooms.
• Stairwells: rubber floors will be cleaned by damp mop. carpet will be vacuumed.
• Clean and dust 1st floor exercise room. 3. Semi-monthly
• Dust all light fixtures.
• Dust all ceiling air sully and exhaust diffusers and grills.
• Galleria: vacuum clean all carpeted areas. 4. Monthly
• Clean and polish kick plates on doors.
• Strip, machine scrub, and reseal all the vinyl composite flooring. finished surface should provide level of appearance equivalent to a completely refinished floor.
• Council chambers: wipe down all seating for council, staff and audience.
• Vacuum all fabric chairs.
• All ceramic tile floors including 1st floor kitchen and council chambers rest room.
• Machine scrub and disinfect.
• Restroom: high dust lights, walls, and grilles.
• Galleria: spot clean all doors, door frames, walls and light switches to remove other markings.
• Galleria: wash inside trash, organics, and recycle containers.
• Galleria: shampoo carpet and wash inside floor ports. 5. Quarterly
• High dust all horizontal and vertical surfaces not reached in night cleaning, such as pipes, door frames, etc. spider webs should not be evident.
• City hall-stained concrete floors including 2nd and 3rd floor elevator lobbies: scrub and recoat floors.
• Clean interior windows.
• Dust all window blinds.
• Council chambers: polish wood on council dais.
• All ceramic tile floors, including 1st floor kitchen and council chambers restroom: strip, machines scrub and reseal all floors. wall base to be free of mop splash stains.
• Clean and oil wood doors on both sides and wipe away excess oil.
6. Semi-annually
• Move all plastic carpet protectors and thoroughly vacuum under and around all desks and furniture.
• Shampoo carpets. apply scotch guard after cleaning.
• Clean interior windows to a height of ten feet from the floor. - Special event – galleria
• All carpeted areas vacuumed.
• Sweep and mop hard floor areas and hallways leading to the restrooms and kitchen.
• Clean kitchen, including all appliances inside and out.
• Clean restrooms on the first floor including restocking items as needed.
• Place all bagged trash in the exterior trash container and replace trash bag in indoor receptacle.
• Clean all indoor trash, recycling and organics receptacles as needed.
• Recycling: transfer contents of mixed recycling and organics recycling receptacles to the appropriate exterior collection container.
- Community center (1075 west capitol avenue)
1. Daily
• Vacuum clean all carpeted areas.
• Spot clean and vacuum all mats.
• All hard-surfaced floor areas will be checked and appear clean.
• No visible spills, dust or garbage on the floor.
• Stairwells should be checked and cleaned as well.
• Sweep and use treated mop when visibly needed.
• Dust counters, desks, cabinets and tops of cubicles.
• Clean all trash receptacles.
• Spot clean walls, baseboards, directories, elevator doors and tracks.
• Clean and wipe all elevator call button plates.
• Clean and polish all elevator entrance door thresholds.
• Clean and polish drinking fountains.
• Clean entry door metal trim, glass, sidelights and other interior glass (other than exterior windows) as needed.
• No fingerprints shall be visible at the start of the business day.
11. Push tenant employees’ chairs up into desks and return wastebaskets to the proper position.
• Clean all sinks, faucets and counters in administration office area, childcare room, community room, bridge and river room, treetop and skyline rooms, café, kitchenettes, lunchrooms and coffee area. clean desktops in childcare rooms.
• Refrigerators: spot clean exterior, doors/handles and dispenser.
• Microwaves: spot clean exterior and interior.
• Wipe clean small appliances.
• Clean staircase glass and handrail.
• Spot clean as needed so that no fingerprints are visible.
• Empty all waste receptacles.
• Plastic liners to be replaced on an as-needed basis, but not less than once per week if used.
• Recycling: transfer contents of mixed recycling and organics recycling receptacles to the appropriate exterior collection container.
• Mixed recycling must be placed loose in the exterior recycling container (recyclables should never be bagged) and indoor organics waste must be bagged in an ASTM d6400 rated compostable bag before being placed in the exterior organics container.
• Cardboard designated for recycling shall be taken out for appropriate recycling as well.
• Scrub shower floors with germicidal solution. no mold or soap scum shall be present on floors, walls or ceiling.
• Restroom: clean with a detergent/disinfectant and polish all sinks, counters, toilets and urinals, beginning with seats (both sides) and working down.
• Use acid bowl cleaner in the interior of the toilets, making sure to clean the inner lip of closet and urinals.
• Pour one ounce of bowl cleaner into urinals after cleaning and do not flush.
• Exterior bus driver’s restroom is to be done as well.
• Restroom: damp wipe all ledges, toilet stalls and doors. remove fingerprints, streaks, smudges and foreign matter from all painted surfaces.
• Restroom: spot clean light switches, doors, partitions and walls to remove fingerprints, streaks, smudges and foreign matter from all painted surfaces.
• Restroom: sweep and wet mop with a germicide on all floor areas. rinse with clear water and dry buff to eliminate mop streaks.
• No streaks, stain, spills, mineral deposits or soap residue shall be present at the start of the business day.
• Restroom: clean and polish all mirrors, soap dispensers, flush meters, shelves, chrome fixtures, piping, toilet hinges and disposal container exteriors using detergent/disinfectant and water.
• No streaks stain spills, mineral deposits or soap residue shall be present at the start of the next business day.
• Restroom: refill all toilet tissue and paper towel dispensers. refill soap dispensers, check operation of all dispensers.
• Restroom: empty and clean paper towel and sanitary napkin disposal receptacles. replace plastic liners.
• Restroom: report all mechanical deficiencies, dripping faucets, and other problems to the city.
• Restroom stall partitions shall be checked and cleaned as necessary.
• Restrooms: fill floor drains with mop water.
• Exterior entrances, walks and trash/recycling bin area: check area and remove all litter, cigarette butts, etc.
• Janitor closets: clean and arrange all equipment each night. empty vacuum cleaner bags, check belts, sweep and mop floor.
• Arm alarm system when complete.
• Spot clean all doors, door frames and knobs, walls and light switches to remove other markings. 2. Weekly
• Edge-vacuum all common area carpets.
• Spray buff all stained concrete floors.
• Clean all entry thresholds removing all visible soil.
• Vacuum and spot clean all upholstery furniture.
• Dust mop black box theater floor. do not use water or wet mop.
• Lift and clean under all walk off mats.
• Dust all mullions and sills and other surfaces up to 84” high.
• Dust light fixtures.
• Restroom: remove scale from all fixtures without damaging finish.
• Restroom: clean all baseboards with germicidal detergent.
• Dust all low and high reach areas, including, but not limited to, structural ledges, mirror tops, partition tops and edges. dust all ceiling air supply and exhaust diffusers and grilles.
• Damp wipe all wastebaskets.
• Dust all windowsills, door louvers, wood paneling, molding, structural and furniture ledges, and chair rungs.
• Spot clean walls.
• Dust all picture frames, charts and similar hangings which are not dusted during regular nightly cleaning.
• Also, check and clean behind open doors and accessible spaces adjacent to printers and copiers.
• Clean and polish desktops in private offices and tables in conference rooms. 3. Monthly
• Clean and polish kick plates on doors.
• Wash inside trash and recycle containers.
• Machine scrub and disinfect all ceramic tile floors.
• Restroom: high dust lights, walls, and grilles.
• Power wash both stairwells to include stairs and walls.
4. Quarterly
• High dust all horizontal and vertical surfaces not reached in night cleaning, such as pipes, door frames, etc.
• Spider webs should not be evident.
• All stained concrete floors.
• Scrub and recoat floors using the following products.
• Other products will require written approval from the facilities superintendent.
• Auto scrub using SurTec lf-150 with red pad. use rayon mop for application of (2 coats minimum) SurTec fr-575.
• Clean interior windows.
• Dust all window blinds.
• Dust art piece hanging above the stairwell landing.
• All ceramic tile floors: strip, machine scrub, and reseal all floors. wall base to be free of mop splash stains.
• Vacuum and steam clean all fabric chairs.
• Clean and oil all wood doors on both sides and wipe away excess oil.
• Power washes the childcare outside play area deck and walls.
• Clean the outside windows for the same area.
• Move all plastic carpet protectors and thoroughly vacuum under and around all desks and furniture.
• Shampoo carpets.
• Apply scotch guard after cleaning.
5. Semi-annually
• Dust all ceiling air-conditioning, louvers and grilles not reached in nightly cleaning.
• Clean interior windows to a height of ten feet from the floor. - Special events-bridgeway lakes boat house & concession stand
• Vacuum all carpeted areas in the community room and reception.
• Sweep and mop hard floor areas in the community room, reception, offices, restrooms and snack bar.
• Clean snack bar including appliances, sink and countertops.
• Clean countertops and sink in community room.
• Clean restrooms restock supplies as needed and remove trash.
• Clean trash and recyclables receptacles as needed.
• Empty bagged trash to the exterior trash container.
• Recycling: transfer contents of mixed recycling and organics recycling receptacles to the appropriate exterior collection container.
• Mixed recycling must be placed loose in the exterior recycling container (recyclables should never be bagged) and indoor organics waste must be bagged in an ASTM d6400 rated compostable bag before being placed in the exterior organics container.
• Cardboard designated for recycling shall be taken out for appropriate recycling as well.
• Walk through front and back patios, collect and dispose of trash and debris.
• Clean windows inside and out.
- Club west teen center (1125 riverbank road)
• Wipe down and polish countertops. spot clean walls as needed.
• Strip, machine scrub and reseal all the vinyl composite flooring. finished surface should provide level of appearance equivalent to a completely refinished floor.
• All ceramic tile floors: machine scrub and disinfect.
• Shampoo carpets. apply scotch guard after cleaning.
• Restroom: clean with a detergent / disinfectant and polish all sinks, counters, toilets and urinals, beginning with the seats (both sides) and working down.
• Use acid bowl cleaner in the interior of the toilets, making sure to clean the inner lip of closet and urinals.
• Pour one ounce of bowl cleaner into urinals after cleaning and do not flush.
• Restroom: damp wipe all ledges, toilet stalls and doors.
• Remove fingerprints, streaks, smudges and foreign matter from all painted surfaces.
• Restroom: spot clean light switches, doors, partitions and walls to remove fingerprints, streaks, smudges and foreign matter from all painted surfaces.
• Restroom: clean and polish all mirrors, soap dispensers, flush meters, shelves, chrome fixtures, piping, toilet hinges and disposal container exteriors using detergent/disinfectant and water.
• No streaks, stains spills, mineral deposits or soap residue shall be present at the start of the next business day.
• Restrooms: fill floor drains with mop water.
• Recycling: transfer contents of mixed recycling and organics recycling receptacles to the appropriate exterior collection container.
• Mixed recycling must be placed loose in the exterior recycling container (recyclables should never be bagged) and indoor organics waste must be bagged in an ASTM d6400 rated compostable bag before being placed in the exterior organics container.
• Cardboard designated for recycling shall be taken out for appropriate recycling as well.
- Contract Period/Term: 3 years
- Pre-Proposal Meeting (Non-Mandatory) Date: April 4, 2025
- Questions/Inquires Deadline: April 11, 2025