The Vendor is required to provide financial accounting management software solution capable of providing accounts receivable and billing applications software; installation and configuration of the application; interface development; report development; testing; application operation and administration training, ongoing maintenance, training, and upgrades; help desk support, and technical and user documentation.
- The data is used in various ways, including, but not limited to, providing reports to the state legislative fiscal office and sharing across all state agencies.
- The agency is looking for an accounts receivable financial accounting management software to help us meet our accounts receivable (AR) goals.
- The desired AR financial accounting management software will need to include the following capabilities:
• Secure access to the software solution for users with a minimum of username and password.
• Multiple user options: for example, there should be an option for read-and-write access, and read-only access.
• Ability to create debtor accounts with a variety of debtor information.
• Information would include, but not be limited to, name, address, phone, email, amount owed, and the ability to make notes.
• Provide a search function to find specific accounts in a variety of ways (debtor number, account number, name, etc.).
• Ability to create, customize, and send invoices, letters, and bills to debtors.
• Ability to query data and create custom reports.
• Records retention of the electronic records, with a manual destruction process.
• Ability to manage unique AR activities; for example, the required account functions for joint and several debts.
• Ability to send data to outside entities; for example, the processing of cases with the department or legal representatives outside of the state.
• Ability to secure sensitive data held within the system (private data such as social security number, driver license, copy of passport addresses, and phone numbers)
• Ability to configure or set automatic alerts and ticklers to reduce the risk of account mismanagement and increase insights into potential problems.
• Visibility into the complete lifecycle of AR work processes, to make decisions and prioritize appropriately (30, 60, and 90 days’ timeframe).
• Ability to automate routine tasks, workflows and reports.
• Ability to provide data sets to external entities via xml file transfers.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: April 14, 2025