The vendor is required to provide for converting 300 dpi digitized images to 16 mm silver base archival microfilm for official records in the records administration division.
- All images will be returned to the county comptroller on 16mm film that meets iso 18901:2010 standards for microfilm in the camera negative version.
- All microfilm must comply with the property records industry association (PRIA) standards for electronic images to film as delineated in the PRIA recording electronic images on roll microfilm: a best practices white paper.
- All microfilm is to undergo polysulfide treatment (i.e., brown-toning).
- Polysulfide toning must be performed following the procedures stated in iso 18915:2000.
- Images will be archived on microfilm as recorded and unredacted for official records documents, as scanned for clerk of the board and records management documents.
- The reduction ratio should be 29x comic to accommodate legal-size pages (8.5” by 14”).
- The density of the film should be between 0.95 and 1.05.
- While a 2.5 mil (thin) film is preferred, the proposer must specify the roll length and the approximate number of images expected per microfilm roll.
- Image pages on the microfilm are to be “dual-level blipped,” such that there is a blip between each page and a larger blip between documents.
- Spacing between images on the microfilm must be at least 1.5 mm and no larger than 3 mm.
- The archival film must meet the residual thiosulfate level specified in iso 18901:2010 and the test specified in iso 18917:1999.
- A title target must be included on the roll of film.
- An official records package consists of images recorded for a specific day.
- These images are stored as multi-image group 4 format tiff files.
- Included with the images is a data text file of official records indexing data corresponding to these images.
- We currently estimate that over 12 months, there will be some two (2) million images for official records.
- The comptroller cannot guarantee any annual volume.
- The recording volume is expected to average 60,000 documents per month, with an average of 2.8 pages per document (resulting in approximately 2.0 million images annually).
- Film must be returned in a box (i.e., not on a particular magazine) that meets the iso 18902:2001 enclosure standard.
- Contract Period/Term: 2 years