The vendor is required to provide that athletic special events services to be held at reed arena and Kyle field along with other venues located on the campus in college station.
- Services provided by the successfully respondent shall include, but not limited to:
• Work on behalf and in partnership with university athletics special events to solicit, procure, negotiate and/or oversee the booking and management of a third-party promoted concert/event on a mutually agreeable date.
• Secure the artist(s)
• Negotiate all contracts and riders, production, and provisioning
• Work on behalf of and in partnership with university athletics special events to maximize the revenue realized and minimize the expense of all parts of the production with the third-party promoter, touring company, or direct artist management group.
- Provide all contract negotiations with the artist(s) specifically as follows:
• Provide a list of artists, managers and/or promoters to university athletics special events who will be contacted for approval
• Solicit and/or procure artist(s)
• Create a pro forma and accounting forecast of the concert/event
• Master contract negotiation with the inclusion of university athletics special events, university contracting, university systems office of general counsel, and others as specified by university  
• Artist rider negotiation o logistical need/requests of artist(s)
• Transportation needs/requests of artist(s)
• Production needs/requests of artist(s)
• The final settlement of the concert/event
• Coordinate all ancillary activities surrounding the event to include catering, third-party contractors related to back of house functions along with any other requirements to successfully execute each concert/event in partnership with university athletics special events.
- Provide a brief description of your firm, including its founding and history; number of employees; service areas; and awards or other forms of recognition
- Provide an executive summary that outlines the general approach that will be utilized to perform requested services
- Include in your listing any new types of events that your firm would draw which have not taken place at university in the past.
- Provide respondent’s experience with event sponsorship fulfillment in regard to management and coordination on behalf of the client.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: February 26, 2025