The vendor is required to provide rental equipment, production elements and services such as staging, lighting, sound, and backline for a variety of events at university.
- Sound
• Sound system that is an active 3-way professional quality system.
• The system must be physically secure, tuned to the space and capable of providing even coverage and distortion-free sound levels of 100 DB SPL.
• Provide front-fill if necessary.
• Front of house mix position must be physically secure and on the main floor with audience members and at three quarters the length of the hall on axis with the stage (preferably centered).
• Please do not place the front of house mix under a balcony or against a wall.
• Provide all effects, processing, and equalization specified by the artist's rider.
• Provide all microphones, cabling, amps, power, and control, etc. as necessary.
• The stage plot and all cabling must be set before the artist's arrival and soundcheck.
• Monitor wedges or IEM system and monitor engineer if requested by the artist.
a. Reynold’s coliseum (various setups):
• Sound for 300-1000 on the floor, 2500-4000 sitting in stands
• Floor speakers
• Flown (rigged) speakers (include cost for riggers in proposal)
• University must approve rigging plans for any events and also approve their company to do the rigging
- Backline
• Backline as required by the artist's rider.
• Must be delivered and set up based on stage plot prior to the artist's arrival. instruments provided must be in proper working order.
• Typical brands requested include: Steinway, Yamaha, DW, Hammond, Nord
- Staging
1. Indoor events
• Preferred sizes
o 16x20
o 20x24
o 24x32
o Between 2-4.5 ft high depending on event
• Optional features (at request of event planner or artist rider)
o 4x8 sound wings depending on event
o Pipe and drape behind stage
o Podium
o Screen and projector for standard events
• State-of-the art barricade (mojo barricade or equivalent)
o Bike rack to supplement, but not replace, barricade
2. Outdoor events
• Preferred sizes
o 20x24
o 24x32
• Optional features
o 4x8 sound wings
o Pipe and drape, or cover for back of stage
• State-of-the art barricade (mojo barricade or equivalent)
o Bike rack to supplement, but not replace, barricade
- Lighting
• All events detail specific lighting needs and requirements
• Provide lighting based on the company/artist’s light plot.
• Fixture substitutions only allowed with artists prior approval
• Spotlights, filters/gel as required
• Rigging as needed for lights
• Ability to provide lighting packages in accordance with the artists and event’s needs, venue restrictions and budgetary constraints.
- Video
• Capability to plug into university videoboard
o Middle hung jumbotron
• Capability to provide cameras and operators to produce video for the event
• Led videoboard/mount
• Run video bard from control room of Reynolds
• Possibility of streaming the event
• Provide video boards in accordance with artists’ rider requirements.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: May 15, 2025