The vendor is required to provide to procure audio-visual equipment and web conferencing solutions to enhance communication and collaboration across state agencies.
- Requirements
• Vendors may apply for audio/visual equipment turnkey solutions (av category) and or supplemental audio/video/web conferencing equipment and services (conf category).
• Vendors must be able to supply equipment and services in selected category.
• Vendors must have ability to provide turnkey system for all vendor categories, including
o Provide – supply all essential components of a fully functional system, including but not limited to microphone, speakers, displays, control interfaces, and cabling, as specified in the project scope document.
o Project scope – the project scope document will either be provided by the agency or developed by the vendor as a contracted service.
o If design drawings are deemed necessary by the agency, they must be included in the vendor’s proposal and approved by the agency prior to implementation.
o Project scope document can be provided by the agency or can be a contracted service provided by the vendor.
o If required design drawings shall be included and approved by the agency.
o Essential components – shall include all necessary hardware (e.g., audiovisual equipment), software, and, where specified in the project scope.
o Install – deliver, set up, configure, and test all hardware and software components to ensure full compatibility and operational performance, verified through agency-defined acceptance testing completed after installation.
o Integration – ensure seamless network operation and interoperability with existing state network infrastructure, adhering to standards specified by the department.
o Guarantee ongoing support – demonstrated ability to insure proper operation of hardware and software.
o Ability to provide appropriate levels of support for all components provided as part of the turnkey solution for the term of the agreement including helpdesk and onsite maintenance.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: June 10, 2025