The vendor is required to provide secure storage bins and shredding services.
- Physical security
• Facilities must be equipped with standard physical security measures which include active barriers to entry such as perimeter fencing, secure dock doors, and single-entry points.
- Physical security protocols
• Physical security protocols for facilities must be active from the time materials arrive until materials have been destroyed.
- Alarm systems
• Facilities must be equipped with electronic alarm systems capable of detecting and alerting the user to specific dangers including intrusion and fire.
• Alarm systems must be monitored by a third-party vendor with clear protocols for whom to contact and when the local authorities are to be dispatched to the site for inspection.
- Security monitoring systems
• Facilities must be equipped with electronic security monitoring systems capable of monitoring, recording, and storing images of people and objects in the facility.
- Activation of alarm and security monitoring systems
• At a minimum, alarm systems and security monitoring systems must be activated when the facility is not in operation.
• Provide proof of regular testing of these systems upon request.
- Security requirements
• Employees should be trained, licensed, and bonded.
• Employees should undergo security background checks, including criminal history, and driving records.
• Employees should undergo pre-employment drug screening and random drug screens.
• Employees should wear visible photo identification.
• Schedule regular pickups and shall not deviate from the stated schedule without prior approval from the customers unless state or national holidays or force majeure prevent it from doing so.
• Reschedule a missed pickup as soon as possible.
• Must destroy all materials collected during regularly scheduled pickups within three business days from the pickup.
• Must destroy any materials collected outside regular pickup no later than 15 business days after acceptance from the customer’s premises.
- Destroy documents by shredding to 5/8 of an inch or smaller as specified by the customers.
- May propose an alternate destruction method.
- Any boxes of documents should be transported on pallets and shrink- wrapped or loaded into secure containers before removal from customer’s location.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: April 23, 2025