The vendor is required to provide equipment rental services as listed in this RFP for all participating states.
- All financial responsibility of the rental of the equipment to be rented and shall not obligate an additional signing of any supplemental agreement with the manufacturer of the equipment or any financial institution.
- All equipment must be in good working order and clean condition when picked up or delivered.
- The equipment is not what the purchasing entity requested, or not mechanically and/or cosmetically sound, the purchasing entity has the right to refuse the equipment at the time of delivery or pick-up and shall document the reason in detail at the time of refusal.
- Equipment shall come fully fueled and lubricated and be ready for use at the time of pick-up or delivery.
- The purchasing entity will be responsible for fueling and maintaining the equipment during the rental period and prior to pick-up or delivery back to the contractor.
- Contractor shall replace any parts, in the event of mechanical failure.
- The contractor must notify the purchasing entity with a timeframe in which the equipment will be fixed.
- If downtime will be four (4) or more hours, the contractor shall provide a replacement piece of equipment, that is equal to or better than what is rented, for the remainder of the rental period or until the original equipment is repaired and returned
- All equipment must be delivered with a pre-delivery inspection (PDI) check list indicating that all pre-delivery checks have been performed; that all equipment, gauges, etc., are in operational order and ready for immediate use by the purchasing entity.
- The contractor must perform their own PDI per the manufacturer’s instructions, or to subcontract the PDI.
- Contractor must also ensure, prior to delivery that all fluids are at maximum levels, tire pressures to be at factory recommended levels, lights and switches in working order, etc.
- Provide one (1) operator manual for the specific make and model of the rental equipment when requested by the purchasing entity.
- Expectations for rental equipment being proposed
• Industry standards: except as contained herein, set forth by the rental equipment for construction and related maintenance or facility operations as understood and accepted within the industry across the nation.
• Deviations from industry standards: contractors offering an “equal”, for any equipment, must include documentation which demonstrates, to the lead state’s satisfaction, that the offered equipment(s) meets the requirement
• Provide satisfactory documentation of any “equal” equipment does not excuse the contractor from providing the equipment.
• All items supplied on this contract shall comply with any current applicable safety or regulatory standards or codes, to include federal, state, local, dot, etc.
• Products/equipment offered herein are to be proposed based upon being delivered and operational at the rental zone (see regional map and state groupings.
• Warranty: the contractor warrants all products/equipment and related services furnished hereunder will be free from defects in design, materials, and workmanship; and will conform in all respect.