The Vendor is required to provide or an ERP, HCM, and Student Systems cloud-based implementation.
- This estimation would include a timeline, budget, resources, and recommendation for an implementation approach.
- This includes, but is not limited to, ERP software selection, implementation services, and project management and support.
- The technology limitations and growing inefficiencies are placing a growing burden on our employees and students.
- ERP implementations are quite complicated and need to have a thorough budget plan.
- provide a “budget quality” financial estimate, deployment timeline, and resource requirements that are reliable for budgeting purposes, decision making, as well as to support discussions with the agency.
• Current state business processes will need to be modernized
• Many processes have offline forms and/or duplicative manual steps that need to be automated
• Tools such as service now and PowerBI will be key 3rd party solutions
• Organizational change management effort will need to extensive to ensure campus engagement, communications, training and coaching leads to successful adoption
• Too often in projects like this, there is a tendency to design from the perspective of the administrative process.
• The design approach for this implementation should include front line departments and customer centric design in order to eliminate the introduction of workarounds and organizational dissatisfaction
• Chart of accounts will be modernized
• Job structure changes may need to be revisited
• Integration strategy will need to be introduced
• Define what the future state of this portfolio could look like.
• Deployment recommendation (phased, concurrent, etc.) along with reasoning for recommendation.
- This would include:
• Timeline breakdown and sequence for each product (ERP, HCM, and student) which includes reference to major milestones estimates
• Resource implications associated with this deployment scenario, including implementation partner and backfill implications
• Provide alternative scenarios. Include risk, cost, and resource implications related to alternative deployment scenarios for better understanding of the levers and options available
• Preliminary implementation estimate
• Estimate of cloud-based solution costs, including data costs associated with integrations, data analytics, and other cloud cost implications
• Provide quotes from leading cloud solutions for informational purposes. Note that production recommendation and product selection are not part of the scope.
• Provide guidance on evaluation criteria, inputs and ways to structure a product selection
• Estimation of implementation partner (IP) costs
• Provide cost breakdown of implementation partner costs
• Provide evaluation criteria and weighting schemes recommendation for selecting an IP
• Estimation of organizational change management engagement
• Resource forecast and cost estimate
• Internal labor requirement (dedicated and partial)
• Augment internal labor
• Backfill costs
• Other implementation costs recommended
• Future state roadmap to also include disposition timeline and factors for the legacy ERP.
- Contract Period/Term: 3 years
- Questions/Inquires Deadline: May 29, 2025