The vendor is required to provide professional insurance broker services to assist in the management of the city’s various property and casualty insurance programs in the areas listed below:
• Property 
• Boiler and machinery 
• Crime and fiduciary 
• Cyber 
• Excess workers’ compensation 
• Environmental liability and pollution coverage 
• Any other coverage requested by the city, or recommended by the broker, or determined by the market or trends
• Evaluate the city’s existing insurance program and, as necessary, recommend changes to terms, conditions, or coverage limits to ensure the program provides the best value with coverage that adequately protects the city. 
• Work with existing underwriters to examine and implement options to shift all policies to a July 1st renewal date. 
• Provide advice to risk management on ways to strengthen city loss prevention and safety programs. 
• In the event of losses, assist risk management with excess claims submission and claim handling process. 
• Assist the city with property inspection and appraisal services to assist the city with property renewal schedules. 
• Attend annual pre-renewal meetings, renewal meetings, and other meetings as requested with city staff. 
• Provide risk management a summary of all markets approached and quotes submitted in writing, preferably by email, 60 days prior to the expiration of the existing insurance placement or the council meeting that may be required to authorize binding of coverage. 
• Bind insurance coverage before existing insurance placements expire. 
• Verify that new policies, binders, certificates, endorsements, and other documents are accurate and reflect the terms and conditions agreed during negotiations. 
• Respond to all insurance-related questions and requests for advice from risk management in a timely manner. 
• Make a good faith effort to keep risk management informed of pertinent market developments that might affect the city’s access to, or cost of, insurance prior to renewal. 
• Assist risk management with carrier requests such as inspections or audits. 
• Issue certificates of insurance as required for the city to comply with contract requirements from vendors or various government bodies. 
• Provide legal updates and assist in maintaining compliance with all federal and state laws and programs. 
• Present insurance proposals to the city council and other audiences as requested.
- Contract Period/Term: 1 year
- Proposer Conference Date: June 25, 2025
- Questions/Inquires Deadline: June 30, 2025