The Vendor is required to provide to develop and maintain a secure, accurate, and continuously updated data collection framework for regional development projects, application programming interface (API) development, periodic reports, and ongoing technical support.
- GIS Enterprise Database System; therefore, the data needs to be in a compatible format (GIS formats) to be integrated.
- The database will serve as a platform for tracking, managing, and analyzing property development data.
- The system will support project tracking, geospatial analysis, and customizable reporting functions; the database will feature the following:
• Real-time property development tracking and updates.
• Geographic information system (GIS) integration for geospatial analysis.
• Customizable data fields for project attributes.
• API access for seamless data integration with other platforms.
• Exportable reports and datasets in multiple formats. - Task 1 - establish and maintain a robust data collection framework.
• Identify and evaluate reliable data sources for development projects.
• Develop a standardized process for consistent data collection.
• Implement automated tools to streamline collection process.
• Establish secure data storage to ensure privacy.
- Task 2 - validate and verify collected development data to ensure accuracy
• Cross-check data against multiple sources to verify accuracy.
• Conduct routine data audits to identify discrepancies.
• Implement data protocols to eliminate errors.
• Ensure compliance with regulatory standards for data validation and integrity. - Task 3 - provide a continuously updated database of regional development projects.
• Design and maintain a centralized database for storing project data.
• Establish procedures for real-time updates and historical tracking while defining key milestones for database creation and updates.
• Ensure database accessibility.
• Incorporate data visualization tools for reporting (charts, graphics, etc.).
- Task 4 - deliver periodic reports and insights based on collected data.
• Generate quarterly reports highlighting key metrics and trends.
• Provide summaries for decision-makers.
• Use charts, graphs, and dashboards for data representations.
• Clearly define status of updates; for example, weekly, monthly, etc.
- Task 5 - ensure seamless software functionality and integration with council systems.
• Develop a user-friendly software platform for managing data and generating reports with clear milestones for software development and integration.
• Ensure compatibility and integration with existing council systems.
• Conduct testing to confirm functionality of system performance.
• Provide documentation and training for ease of adoption of the software.
• Include strategy for addressing potential technical issues.
- Contract Period/Term: 1 year
- Pre-Proposal Conference (Non-Mandatory) Date: May 20, 2025
- Questions/Inquires Deadline: May 22, 2025