The Vendor is required to provide asset management planning services for various city public works asset groups.
- The services provided under this contract may include development and implementation of asset management plans; program management; asset management strategy and decision making, asset condition assessment; data collection, risk management, asset information, life cycle delivery, resource management, and georeferenced mapping of the storm water, domestic water, and wastewater, roadways, and bridges infrastructure as further described proposal.
- Asset Management
• Prepare asset management plans, asset management policy, strategy & planning, strategic asset management plan for the city’s public works asset portfolio: storm water, domestic water, wastewater, roadways, seawalls, and bridges.
• Develop all documents, memorandums and progress reports required for developing a comprehensive asset management system for the city’s public works asset portfolio based on an approved asset management model.
• Identify critical assets based on studies and physical assessments and develop asset management risk assessment plans.
• Develop and provide training and education in asset management to city staff and project stakeholders, including preparation of educational materials, presentations, participating in community outreach programs and in support to other tasks as requested by city.
• Prepare financial forecasts and estimates to make recommendations of the best overall general asset management implementation strategy for the city.
• Research funding options, including grants, partnerships and/or bonding, which can be used to finance some of the proposed strategies.
• Submit copies of estimates and studies for review by the city, and all regulatory agencies as required.
• Secure adequate property title information, determine right-of-way requirements, prepare right-of-way plans (if required), prepare legal descriptions and tract maps and assist the city in acquiring the right-of-way deeds (as appropriate).
• Ensure compliance with all regulatory agencies having an interest or jurisdiction over this project and which may require permits.  - Data collection, conversion, migration, and condition assessments
• Validate the city’s existing geographic information system (GIS) databases for all city’s public works assets and validate its geo-referencing accuracy as directed by the city public works, GIS, and it departments.
• Perform capacity analyses of the existing and proposed city public works assets, including storm water, domestic water, wastewater, and roadways, seawalls, and bridges assets to ensure the systems are adequately sized to meet future demands from various built-out conditions.
• Collect the remaining data required to deliver a complete, geo-referenced GIS database of all city’s public works assets, including storm water, domestic water, wastewater, roadways, seawalls, and bridges as required.
• Assist the city with the incorporation of the completed GIS databases into an asset management software system.
• This includes cataloging and delivering the data in formats compatible with the program software.
• Perform a citywide assessment and data collection of the storm water, domestic water, wastewater, roadways, seawalls, and bridges infrastructure for the purpose of populating and implementing a strategic asset management program.
• Provide community outreach and relations support by attending, city commission meetings, advisory board meetings, HOA meetings (and others) and prepare appropriate presentations, documentation, poster exhibits, and visual aids designed to inform the project stakeholders and the community of any aspect related to the asset management program as requested by city.
- Contract Period/Term: 5 years
- Questions/Inquires Deadline: May 30, 2025