The vendor is required to provide solid waste enterprise fund’s historical statements of revenues and expenses, customer counts and classes, projected customer growth, current and projected service levels, capital improvement plan (CIP), fleet plan, reserve policies, revenue collection system, and any other information deemed pertinent.
1. Cost of service study
• Updating cost allocations by service provided:
o Regular curbside collection,
o Appointment-based curbside collection,
o Household hazardous waste operations,
o Recovery and transfer operations, and
o Landfill and disposal operations.
• Updating cost allocations by type of solid waste material processed:
o Garbage
o Organics, and
o Recyclables
• Assigning costs to fixed, variable and capital cost categories
• Reviewing and updating level of service (los) categories for each customer class
• Updating customer classifications based on type of service and los provided
• Allocating costs to customer classes and determining unit costs in each customer class
2. Rate update and financial plan
• The consultant shall lead and facilitate the development of a financing strategy and 10-year financial plan alongside department staff which together with the cos study will be used to establish recommended residential rates and facility fees for July 1, 2026 and January 1, 2027, respectively, and projected residential rates and facility fees for July 1, 2027 and January 1, 2028, respectively, and beyond.
• The rate and financial planning model are envisioned as an excel-based user-friendly dynamic planning model that will be used to calculate recommended rates over the short term (3- to 5-year horizon) and to forecast and monitor department long- range financial outlook over a 10-year horizon.
• It will also be a tool for analyzing or modelling the financial or rate impacts of various business or financing scenarios, including capital project scheduling, level of service changes, and debt financing decisions.
• The structure and construction of the model should ensure ease-of-use by department staff to accomplish these desired tasks.
3. Rate comparison analysis
• The consultant shall conduct a review of solid waste rates and rate structures for similar agencies and compare with proposed department rates and charges to provide context and support for recommended revisions to department rates and rate model.
• Selection of agencies to be included in the comparison analysis will be done with department staff input.
4. Public hearings
• Updated cost of service by customer class and recommended rates, including fixed and variable charges, fees, and surcharges, if any;
• Comparison with current rate structure and analysis of what adjustments are recommended to meet the updated cost of service and revenue requirements and the impacts of proposed rates on different customer classes; and
• Comparison of proposed fees and charges to other agencies and factors behind any significant differences with other agencies.
- Pre-proposal Conference (Optional) Date: May 28, 2025
- Questions/Inquires Deadline: May 30, 2025