The vendor is required to provide for strategic, comprehensive and responsive meeting facilitation services.
- The agency’s goal is to conduct highly important, effective meetings in support of student outcomes through collaboration with education partners, families, students and communities.
- Provide flexibility to accommodate urgent, high-priority facilitation services on an on-call, as-needed basis.
- Comprehensive facilitation and strategic support services for ode
1. Availability and responsiveness
• Availability to provide continuous, ongoing support and guidance and serve as a strategic resource to agency leadership and staff, fostering collaboration and innovative thinking. requests may include but are not limited to:
o Response to facilitation and support requests within 24–48 hours or within a mutually agreed timeframe.
o Scheduling flexibility to accommodate urgent or high-priority engagements.
o Accessibility to the agency on an as-needed, on-call basis throughout the contract period.
2. Facilitation services
• Design and deliver effective facilitation for a range of engagements, such as strategic planning meetings, focus groups, community forums, and partner meetings.
• Use culturally responsive, inclusive, and evidence-based facilitation methods that promote active participation, equitable dialogue, and transparency.
• Facilitate both virtual and in-person gatherings, engaging diverse partners such as education partners, tribes, students, families, community members, and state leadership.
• Ensure alignment with the agency’s strategic objectives and support cohesive and collaborative discussions.
3. Customization and preparation
• Collaborate with agency staff to co-develop agendas, discussion guides, and engagement strategies tailored to specific audiences and outcomes.
• Prepare relevant materials such as presentation slides, session tools, and facilitation resources in advance of each engagement.
• Organize and support the planning and execution of key meetings, ensuring clarity of purpose and follow-through.
4. Documentation and reporting
• Provide summary reports or session notes highlighting key themes, decisions, recommendations, and follow-up actions, upon a mutually agreed timeline of no less than 24 hours up to five business days.
• Collect and analyze participant feedback when appropriate, integrating learnings into future sessions and practices.
5. Strategic communication and partnership building
• Promote clear and effective communication among all partners, supporting shared understanding of the agency’s goals, initiatives, and priorities as determined by agency leadership.
• When needed, consult and coach agency staff on meeting facilitation and outcomes.
6. Professional standards
• Uphold confidentiality, neutrality, and a commitment to inclusive, collaborative decision-making. agency reserves the right to request a confidentiality agreement.
• Align all services with the agency’s mission, values, and strategic priorities.
7. Performance review and continuous improvement
• Participate in periodic debriefs with agency staff.
• Integrate agency staff feedback to enhance the effectiveness and impact of services over time.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: June 05, 2025