Substitute Staffing Services

The Vendor is required to provide a comprehensive business solution for the effective delivery of substitute educational services district wide.
- Staffing categories may include, but are not limited to, substitute teachers for grades pre-k through 12, instructional assistants, aides, tutors, shadows, secretaries, media specialists, nurses, computer lab managers and others as required.
- Firm will recruit, interview, select, train, hire and deploy its employees serving as substitutes to cover absences or vacancies.
- Provide a technological system for recording, maintaining and reconciling invoices generated by the substitute coverage.
- Substitute staffing is used by the district on a daily basis at many of our schools. 
- Needs may be pre-planned or may occur at the last minute.
- Maintains the data of all substitutes.
- District perform a daily transfer of teacher profiles.
- Maintains data of all substitutes’ current pay rate.
- Maintains data of substitutes who have been removed from specific schools and substitutes who have been made ineligible for employment by the district.
- Responsible for the fingerprinting and drug testing of its substitutes. 
- Fingerprints must be submitted specifically for the district.
- Pays substitutes weekly in accordance to the substitute teacher pay rate; in addition to conforming to all federal and state requirements for the compensation of employees.
- Responsible for the process to enable substitutes to acquire training.
- Follows a process to manage security identification for substitute teachers arriving to a district campus.
- Follows the district process for investigating and managing concerns emerging from allegations of substitute misconduct and incidents.
- Responsible for worker’s compensation/reporting when necessary.
- Implemented an automated timekeeping system in which substitutes enter their time worked.
- Utilizes an automated scheduling system to manage the substitute scheduling for coverage and payroll purposes.
- Generates invoice based on approved time worked by the substitutes.
- Payment of invoices is linked to the existence of certificate of absences or approved vacancies.
- Implements, with approval of the district, a process to periodically assess satisfaction of its substitutes with the firm, as well as district administrators’ satisfaction with the substitute services provided to the district.
- Establish a method to identify budget allocations of funds for payment of invoices.
- Follow a reconciliation process to review the invoicing with the provider to ensure payment is appropriate.
- Follow a process to ensure applicants who have been made ineligible by the district are not offered employment by the provider of substitute services.

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: September 15, 2025