Temporary Employment Services

The vendor is required to provide temporary employment services for highly qualified, properly trained, and experienced temporary personnel (personnel) on a short term (less than twelve months) or long-term (greater than twelve months) basis to work at various city locations or work sites assigned to meet the city's temporary employment needs.
•    Personnel requirements may cover a wide range of occupations including, but not limited to, the following categories:
o    Non-technical: office and clerical, administrative support, and light industrial. 
o    Skilled: skilled craft workers with typical hand tools of their trade, laborers, mechanics, maintenance, and repair specialists. 
o    Technical: computer personnel, estimators, planners, expediters, surveyors, architectural designers and drafters, engineers (various engineering disciplines including transportation), civil designers and drafters, technical writers, illustrators, cad designers, graphics specialists, and construction inspectors.
•    The categories identified above do not reflect any specific classification groupings. 
•    No guarantee of actual service requirement is implied or expressed by these category groupings. 
•    Service requirements must be determined by the city's actual need at the time of the request. 
•    This agreement must be non-exclusive whereby the city reserves the right to acquire temporary employment services, at its sole discretion, from other sources during the term of any resulting contract or agreement with the contractor.
•    Respond within two hours after the initial placement request. 
•    Initial placement response is defined as a return call to the requester to review the requirements and develop a timeline for placement. 
•    Two business days contractor must provide the city with viable personnel or, if requested, resumes of viable personnel available for assignment. 
•    Adequately screen and document all personnel that are referred to the city in order to confirm the appropriateness of their working in a public facility and their fitness for the assigned duty (or duties) to be performed. 
•    Screening may include, but is not limited to, background checks, drug testing, and reference checks. 
•    The city reserves the right to request multi-county background checks and national background checks.
•    Random driver's license checks, verified through the motor vehicle department to validate an active license and good driving record, must be conducted on a monthly basis.
•    Any costs associated with the above-mentioned screenings must be contractor's responsibility, except those listed as additional services in compensation section 
•    The city may request confirmation of such screenings and the documented results. 
•    Personnel must comply with all instructions pertaining to conduct and building regulations issued by the city. 
•    Personnel must demonstrate good personal grooming and dress appropriately for the type of job assigned. 
•    All personnel are subject to the city's policies and procedures for drug and alcohol testing. 
•    Temporary personnel required to operate city vehicles as part of their work assignment must not be placed at the city if they have an alcohol or drug related impairment offense on their driving record within the past three (3) years. 
•    The city does not typically provide detailed job descriptions when requesting temporary employees. 
•    Job description if specialized skills are requested by the city.
•    Assign its provided personnel to work under city's supervision, direction and control. 
•    City must assign tasks and have direct control over daily activities. 
•    The city must have sole authority for determining the acceptable quality of the work, work product, or completed operations performed or completed by contractor's personnel. 
•    Personnel have no authority to sign or approve drawings, plans, computer programs or any other finished work. 
•    Any work product such as reports, drawings, graphs, or charts, produced by contractor's personnel must be provided to and be the sole property of the city. 
•    Personnel must not release such work or other information obtained or produced without the prior written consent by the city.
•    In the event any contractor's personnel fails to adhere to city's directives or demonstrates that they are not qualified to perform the required duties, the city must notify contractor, who must replace such personnel no later than the following business day. 
•    Waive all charges, rates, and fees if a temporary employee is unacceptable to the city and contractor is notified within the first eight (8) hours after a temporary employee report to the city for the assigned duty.
•    The city reserves the right to request the personnel provide their own tools and to state what tools will be required. 
•    The awarded contractor maintains a local office. 
•    The city acknowledges that contractor has invested substantial resources in recruiting, screening, training, and retaining a temporary workforce. 
•    The city agrees that if it uses the services of any of contractor's personnel as the city's employee, as an independent contractor or indirectly through any other staffing firm or other third party prior to that particular personnel's completion of 720 work hours or within 180 days after the personnel's completion of an assignment for the city, the city must notify contractor and either: (a) continue the personnel's assignment from contractor until such time as that individual completes 720 hours through contractor; or (b) pay contractor a conversion fee in an amount derived from the following conversion formula: (720) - (number of hours the personnel has already worked for the city) x (1/2 of personnel's hourly wage).
- Payroll requirements
•    The city reserves the right to determine and set the pay rate for the temporary personnel it hires.
•    Under no circumstances must the city be held responsible for handling any associated payroll costs and tax obligation including, but not limited to federal income tax withholding, act, state income tax withholding, or unemployment compensation. 
•    The city must be responsible solely for their contractual obligation to the contractor.
•    Contractor must reimburse city for any improper charges, which may result from fraudulent timecards prepared by contractor's personnel, which have not been signed and approved by the city's authorized representative and are discovered within one (1) year after payment by city.
•    Personnel furnished by the contractor are not entitled to participate in any of the city's employment plans or benefits.

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: October 01, 2025