Enterprise Resource Planning System and Implementation Services

The Vendor is required to provide enterprise resource planning (ERP) system and implementation services with a proven, state-of-the art, commercial-off-the-shelf (COTS) ERP solution.
- Include gaining efficiencies and updating existing processes, improving the timeliness, accuracy, and consistency of information; and improving internal operations.
- The new ERP system objectives:
• Provide a single, comprehensive and integrated solution to manage the district’s business functions
• Eliminate the need for redundant data entry
• Eliminate the need for manual input when preparing the annual budget and financial statements
• Provide an up-to-date, user friendly and intuitive user interface to promote system use and productivity
• Streamline business processes to take advantage of best practices through automation, integration, and workflows
• Provide interface capabilities with third-party systems
• Improve and provide necessary reports and access to data through inquiry or drill down capabilities
• Provide a customer portal to view bills and make payments, a vendor self-service portal and an employee self-service portal
• The proposed ERP system should provide the following integrated functionality (meaning that the individual components of the system utilize a shared repository of information and processes to ensure that all users have access to the same information, that redundant data entry is not required and that each of the components has a similar “look and feel”):
• Financial management, including but not limited to: general ledger, budget, accounts payable, accounts receivable, purchasing, inventory management, capital budgeting, fixed assets management, cashiering, contracts management, fleet management, and work order management
• Human resources management, including but not limited to: position control, onboarding, benefits administration, performance reviews, separation/off-boarding, and employee self service
• Payroll processing, including time entry, leave balance tracking and reporting
• Utility billing and customer information system, including but not limited to: customer and account location management, billing and collection management, and service order management.
- Contract Period/Term: 4 years
- Questions/Inquires Deadline: March 7, 2025