Enterprise Resource Planning Consultant Services

The vendor is required to provide find and implement a new enterprise resource planning (erp) system for its financial and fixed asset inventory management and procurement functions.
- A new ERP system that best meets the needs of our growing agency and will integrate into other important agency systems (e.g., payroll, enterprise asset management, project management) as well as identifying any future resource needs for all impacted departments (e.g., procurement, finance, human resources, etc.).
• Existing systems and integrations review
• Existing business process assessment and gap analysis
• Business process improvement strategy memo
• Potential replacement solutions memo
• ERP organizational enhancements and staffing strategy memo
• Resource requirements review
• System requirements register
• Meeting agendas, presentations, and minutes (as needed)
- Assist agency in managing contractual disputes should they arise during implementation.
- Review and provide recommendations on vendor training plans and materials.
- Validate reporting formats and outputs.
- Monitor system performance, especially during burn-in and final acceptance periods.
- Ensure final system configuration and processes support agency overall needs.
- Provide other related advisory support, as needed.
- Assess market conditions and potential proposer availability.
- Assist agency staff in conducting pre-proposal conference meetings, site visits (if necessary), and providing draft meeting minutes to stakeholders.
- Assist agency staff in developing responses to proposer’s questions.
- Serve as a non-scoring technical advisor to the proposal evaluation team, analyzing proposals, reviewing proposals for reasonableness with the evaluation team, identifying and making recommendation on exceptions, deviations and nonconformance with the requirements of the solicitation.
- Assist in solicitation response reviews, including compliance with all technical specifications, analyzing price proposals, and providing technical support including analyzing best and final offers, developing payment milestone schedules, and provisions for system warranty and maintenance.
- Contract Period/Term: 1 year
- RSVP Pre-Proposal Meeting Date: March 12, 2025
- A pre-proposal meeting Date: March 13, 2025
- Questions/Inquires Deadline: March 20, 2025