Enterprise Architecture Tool

The vendor is required to provide that enterprise architecture tool for proper technology and application portfolio management to help reduce technology risk, optimize technology investments, assist with business technology alignment, and guide technology decision making & digital transformation.
- Solution platform & integration
• Platforms on which your enterprise architecture solution can be deployed. if different products are required for various platforms, please indicate which products address which platforms;
• Describe any advantages or disadvantages between the different deployment options.
• State if the solution integrates with the microsoft office 365 suite and how this can be leveraged to streamline EA activities; and
• Describe the features and integrations that make information in the solution accessible to, or ability to feed from other tools and applications such as CMDB, ITSM, PPM, etc.
• Indicate if these are out-of-the-box or customizable.
- Features and functionality
• Enterprise transformation and portfolio management with respect to strategic planning, technology alignment, and execution of transformation initiatives;
• Portfolio analysis and visualization capabilities including mapping and tracking systems and artifacts, roadmaps and lifecycle management, capability mapping, dependencies, integrations and data flows;
• Capabilities for importing and exporting granular data and file type compatibility;
• Modelling capabilities including architectural models, reference architectures, security architectures (NIST, etc.) and capabilities to integrate with other modelling tools;
• Capabilities to analyze and optimize application and technology architectures in relation to risk analysis, impact analysis, gap analysis, scenario planning;
• Management of strategic architecture and project initiatives with respect to tracking, prioritization, reporting and integrating with other project management tools;
• Capabilities to synchronize all connected artifacts, entities, models and reports when architecture, metadata or information is changed. include information on any abilities to automate repetitive tasks or do bulk updates;
• Collaboration, sharing, feedback, workflow and self-service capabilities and how this achieved including pre-defined templates, customizable constraints, approval and compliance workflows, change notifications, and version control;
• Reporting, dashboard and presentation capabilities including live dashboards, formal reports for items like metrics, roadmaps, risk reports, current/future state and how the solution supports publication of content to partner systems; and
• Any features that differentiate your solution from similar solutions on the market.
- Implementation and support
• Solution implementation process including high-level implementation steps, roles and responsibilities, estimated timelines, and any value-added implementation services;
• How support is provided for the solution including support channels, coverage times, SLA’S etc.; and
• What self-support and learning options are available (ex. knowledgebase, self-paced training, community forums etc.)
- Respondents should include information on:
• Flexible licensing options such as concurrent and usage based (floating licenses) for different types of users;
• Enterprise licensing models that may create cost efficiencies as the city organization grows in size, increases the number of EA tool users, or uses more features of the tool;
• Cost of tool acquisition, implementation, integration and onboarding;
• Annual maintenance or support fees, upgrades, or training costs; and
• Any hidden costs for additional modules, connectors or increased integrations (APIS, etc.).
- Questions/Inquires Deadline: March 25, 2025