Multi-Functional Card Solution

The vendor is required to provide a comprehensive multi-functional card solution for faculty and staff on an indefinite quantities and deliveries basis.
- This solution will support various applications such as building access control and timeclock functions.
- The vendor will support cloud-hosted software to produce and manage the ID badges with 3-5 end-user admin accounts.
- The software should support in-line RFID card enrollment and third-party database integration to facilitate badge management.
- The software should support automated data imports and exports.
- The vendor will provide both bulk printing and support in the in-house printing of staff ID cards.
- The vendor should offer a card design service and/or functionality to assist with designing the look and content of the new ID badges. There may be multiple designs needed.
- The vendor should offer miscellaneous supplies and equipment such as, but not limited to, lanyards, badge holders, badge reels, and compatible badge printers. - Card Specifications
- Card specifications are outlined below:
• Standardized Card Dimensions: 85.60 mm x 53.98 mm (CR80 size)
• The ID cards must support two operating frequencies – 13.56 MHz (SEOS) and 125 KHz (Proximity); this is referred to as a dual-tech card.
• Provide a quote for HID PN 5105RGGMNM (16k) and HID PN 5106RGGMNM (8k)
- Required Features:
• Durability: Cards must be made from a high-quality PVC material with a lifespan of at least 5 years.
• Printing Capabilities: Full-color, edge-to-edge printing capabilities, including the ability to print variable data (e.g., staff names, ID numbers).
• Smart Chip Options: Integration for contactless smart chip technology to support access control and new timeclock functions.
- Desired Features:
•Environmental Compliance: Cards should be manufactured using environmentally sustainable practices and materials.
• The district desires that the cards be laminated to make them longer-lasting.
- Software specifications for the Multi-Functional Card Solution are outlined below:
• Web-Based Management Portal: A secure, user-friendly portal for managing card issuance, user data, and reporting.
• Integration: The solution must integrate with existing CPS systems (e.g., HR information system, access control, and timeclock systems).
• Data Encryption: Ensure that all user data is encrypted both in transit and at rest.
• Reporting Capabilities: Ability to generate customizable reports including card usage metrics.
• User Role Management: An administrative feature allowing various permission levels for staff managing the system.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: March 24, 2025