Student Engagement Software

The vendor is required to provide the division with a single comprehensive student engagement software that meets the needs of various departments within the division.
- Required
• A single software solution that will work seamlessly for the student engagement business processes shared across multiple division departments.
• Must support three (3) to seven (7) departments within the division.
• Supports multiple departments simultaneously with various levels of administrative permissions specific to user's role.
• Support single sign on (SSO) – with preference to SAML 2.0.
• Must support secure file transfer protocol (sftp), inbound and outbound, for data file transfers.
• Must support application programming interface (API), inbound and outbound, for data transfers including event participation.
• Must be able to handle multiple campus time zones.
• must be able to manage pathways and badges for students based on cohort.
• Must include digital portfolio feature to showcase earned badges, as well as other career progression experiences, skills, and projects.  
• Ability for students and administrators to track and generate reports in multiple formats on their pathway progression and digital badging status.
• Generate and track co-curricular transcript.
• Robust reporting that is user-friendly.
• Reporting features must be able to pull all system data and filtered by department and campus location.
• Ability to schedule reports and generate reports ad hoc for all system data, including financial statements.
• Must be able to limit admin access and row-level permissions to separate departmental and campus processes and controls.
• Must be mobile responsive. this refers to scaling and functionality when accessing the software from a mobile phone browser.
• Centralized calendar with ability to differentiate time zones.
• Admin to student email and text capability; internal student organization communication. internal alerts and notifications including workflow.
• Ability for students to rsvp to events.
• Event reminders: automated notifications to remind students about upcoming events that they are department to.
• Event creation and promotion: allow registered student organizations (RSOS) ability to create, promote, and manage their events.
• Collect and track event and workshop ratings, feedback, and reflections.
• RSO profiles and roster management (name, photo, contact information) and landing pages for students to join with ability to make public or private.
• Document upload and management at the department and organizational levels.
• Organization status: ability for admin to temporarily suspend or permanently deactivate an organization’s access while maintaining records.
• Ability to develop and manage internal RSO application processes.
• Ability to manage RSO funding allocation processes at the organizational level.
• Ability to categorize and classify organizations with multiple tags.
• Ability to create and edit forms and create multi-approval workflows.
• Admin ability to input student or program learning outcomes and connect to events or workshops.
- Preferred
• The ability to integrate with canvas, or university existing or future software.
• The ability to integrate with Qualtrics, or university existing or future software.
• The ability to integrate with DocuSign, or university existing or future software.
• Really simple syndication (RSS) feed calendar.
• Integration with Mazevo room scheduling software, or university existing or future software.
- Value-added
• Dedicated technical contact or resource throughout project implementation.
• On-going general contact post-deployment for life of contract.
• Ability to automatically add and remove students based on imported student data.
- Contract Period/Term: 5 years
- Questions/Inquires Deadline: March 27, 2025