Tissue Tracking Software

The vendor is required to provide the department supply chain, ambulatory clinics, blood bank and operating room teams with bi-directional tissue tracking, interface with electronic medical record, and maintain inventory data needed to meet operational and regulatory compliance.
- System must have ability for individual tissues to exist in a virtual inventory, accessible as a viewable inventory list, such that tissues may be assigned (reserved) by clinicians for specific patients.
- System must have ability for automatic release of reservations based on user-definable criteria, for example, a maximum reservation time period, tissue expiration, date of surgery, etc.
- System must have ability to set periodic automatic replenishment (par) levels and receive proactive alert notifications for replenishment, product expirations, and recalls.
- System must have ability to alert notifications sent to both blood bank and operating room (or) (multiple locations).
- System must have ability to synchronize item master with inventory to prevent receipt of tissue from unapproved vendors and aid ordering.
- System must provide inventory control via the item master through scanning tissue during the perioperative process.
- System must have ability to define criteria for the return of tissue from or to blood bank when/if tissue is not implanted.
- System must have ability to obtain statistics on total amount of tissues dispensed and wasted, including tissue types and vendors utilized.
- System must have ability to document tissue parameters (per regulatory) in SurgiNet utilizing scanning of software barcode attached to each tissue.
- System must have ability to bidirectional interface with oracle health path net.
- System must have ability to barcode to identify tissue product receipt date/time, tissue type, etc. and availability.
- Bidder must provide instructions for use (IFU) parameters regarding preparation prior to implanting (i.e. thawing, reconstituting, etc.) in an electronic format viewable in the system.
- System must have ability to access final disposition of all tissue via tissue identifiers or patient identifiers.
- System must have ability to provide a prompt during receiving process to ensure tissue is moved to proper storage location. I.e. freezer, Cryo, room air, etc.
- Reports/analytics requirements
• System must have ability to provide workflow auditing in real time, for verification of accuracy of the documentation in the chart vs what's captured in the tissue tracking system.
• System must have ability to generate a report with statistics on total amount of tissues dispensed and wasted, including tissue types and vendors utilized.
• System must present data in graphical (e.g., charts, graphs, dashboards) and numeric displays based on the data collected and analyzed within the system.
• System must have ability to export reports directly to Microsoft office, html, pdf or xml formats and any other industry standards.
• System must be capable of exporting all printable reports into Microsoft excel format ("xlsx"), csv and pdf.
• System must provide ad hoc and standard query capabilities (with and without input parameters).
• System must have the capability for users to set a specific time when reports are to run.
• System must provide ability to create and maintain a report distribution mechanism with predefined reports (e.g., monthly reports that are specific by role).
• System must allow security to protect reports created by one user from being modified by another user.
• System must provide ability to view previously generated reports by any user as allowed by their user role.
• System must provide capability to schedule reports and dashboards to run automatically according to department specified intervals.
• System must allow print preview of all reports before printing and have print screen and selective page(s) print functionality.
• System must be able to generate a report/query within a specified date range.
• System must be able to have generated reports (from the system) be viewable on screen (in the system). - User interface and data entry
• System must have ability to provide real-time warning and error messages to identify incomplete case/accuracy of documentation or compliance errors.
• System must allow for field level edit checks for transactions during data entry and provide immediate user feedback, including error messages and possible correction actions.
• System must have online documentation and training materials such as context-specific help and search capability.
• System must have the ability to identify if data is missing or inaccurate data has been entered.
• System must prompt user entering data when mandatory data elements are missing.
• System must validate that all mandatory data fields have been completed when a user moves from one screen to the next or when a user attempts to submit a record.
• System must inform the user of any errors on the record based on the validations performed.
• System must allow the user to review and update a record if there are correctable errors.
• System must allow administrator to be able to modify or alter the picklists/drop-down lists to allow needed selections to be available.
• System must provide a downtime process to obtain tissue and document final disposition of tissue.