Student Engagement Software

The vendor is required to provide to implement a comprehensive software platform designed to:
• Enhance student engagement and participation,
• Support and streamline student organization management,
• Improve the planning and execution of campus activities,
• Foster a vibrant and inclusive campus community.
- Functional requirements
1. User management:
• Ability to create and manage user profiles (students, faculty, administrators).
• Role-based access control to ensure appropriate security permissions.
• Single sign-on (SSO) integration.
2. Event management:
• Tools for scheduling, promoting, and managing events.
• Integration with calendar systems (e.g., google calendar).
• Rsvp and check-in functionality, waitlists, and event feedback collection.
3. Communication tools:
• Messaging and notification systems for announcements and updates.
• Support for targeted messaging (e.g., by group role, or interest).
• Include push notifications for mobile users.
4. Document management:
• Secure storage, collaboration features and document sharing.
• Version control and permissions management for shared documents.
5. Reporting and analytics:
• Customizable reports on membership, event attendance, and finances.
• Dashboard views for different user roles (e.g., admin vs. student leaders).
• Data exports options (csv, excel, etc.)
6. Security:
• Compliance with data protection regulations
• Features like encryption, secure login, and regular security audits.
7. Usability:
• Intuitive user interface with accessibility features.
• Mobile-friendly design.
• Accessibility 2.1 compliance 8. Support and maintenance:
• Regular updates and patches.
• Available customer support and comprehensive user-documentation.
• Expected response times for support (e.g., critical issues within four hours).
• Training resources
- Contract Period/Term: 3 years