Electronic Payment Solution

The Vendor is required to provide central payment gateway for processing campus-wide payments for tuition and general accounts receivable, including transactions made by electronic check, credit cards and debit cards.
- Solution must include a production and non-production environment.
- Solution must include dashboard capabilities with real-time monitoring of payment, billing and transactional activities.
- Software must be association and PCI compliant and payment application data security standard (PCI-pa-DSS) certified.
- A test system for testing system upgrades, training and troubleshooting purposes, connected to the workday test system and test portal systems must be available.
- Ability to integrate and interface with other institution systems, including but not limited to housing, parking and campus id.
- Ability to retrieve non-student financial information from the host and to update host financial records upon completion of the transaction.
- The system works with administrators, including how staff can track student and third-party access to online billing system.
- The system can provide students and their authorized parties with current billing information.
- Credit cards are to be processed in one system and stored in one centralized database. 
- Credit card settlement must occur at a specified time during the day.
- The system’s ability to integrate with campus id and process student one-cards as both a payment and tender, including storing and accessing the payment data.
- The system’s method to endorse checks in the bank-specified area.
- The ability of the user to create and modify endorsements to be printed on checks.
- The system’s ability to electronically deposit funds to our bank using a check scanner.
- The system’s ability to process payments for non-student transactions, including departments, visitors, companies, and other campus customers.
- The system’s ability to process a payment directly to a specific general ledger account and to validate that account number.
- The system’s method of enforcing validation of data entered by the cashier, including real time verification of student id.
- The system’s ability to record a note on a specific customer or a specific transaction.
- The system’s ability to balance by cashier and workstation.
- The system’s ability to recall any previous line item for correction/reversal before the transaction is completed.
- System’s capability to comply with the federal regulation of submitting standard tax forms for cash payments in excess of $10,000.
- The system’s ability to manage and track cash activities including petty cash.
- The system’s ability to enter, track and receipt departmental deposits.
- The student’s ability to view real-time balance(s) with recent payment activities.
- The system’s capability to provide a website that displays current student charges in real-time and allows students to make payments and post those payments back to the student information system in real-time.
- The payment tenders accepted on the student payment website.
- The ability of the system to recognize charges by term and accept payments by term.
- The ability to gather additional customer and/or transaction information.
- The system must be able to provide terms and conditions that the student must be able to see before proceeding with the payment plan. 
- Staff should be able to edit the terms and conditions.
- Staff must be able to easily view who is enrolled in a payment plan, add students to a payment plan and remove students from a payment plan.
- Contract Period/Term: 3 years
- Questions/Inquires Deadline: July 09, 2025