Campus Scheduling Software

The Vendor is required to provide a comprehensive platform that will streamline the scheduling of academic courses, campus events, and facility use across all departments, enhancing operational efficiency and user experience for students, faculty, and staff.
- Core Academic Scheduling Requirements
• A fully developed, higher education-ready scheduling application.
• Seamless integration with the ellucian banner student information system (sis).
• Customization to reflect the university’s branding and unique operational needs.
• Comprehensive training programs for administrative and staff users.
• Ongoing technical support, maintenance, and system updates.
• Dynamic scheduling tools with demand forecasting, conflict checking, and optimization of classroom utilization.
• Reporting and analytics tools to monitor usage, resolve conflicts, and guide decision-making.
• Custom report generation to support academic departments and administrative units.
• A detailed implementation and rollout plan that ensures minimal disruption to university operations.
• Scalability to accommodate future growth and changing institutional needs.
• Predictive analytics to support student success initiatives by identifying course demand based on degree planning.
• Customizable, role-based workflows to support administrative assistants, department chairs, deans, registrars, and provost-level approvals with timestamped tracking and integrated communication.
- Event scheduling and facility management capabilities
• Multi-user functionality to view, schedule, and manage event bookings collaboratively.
• Ability to attach relevant documents (e.g., contracts, setup maps) and internal notes to each reservation.
• Online reservation request functionality with automated notifications to relevant departments, including it, campus.
• Integration with transact for event-related billing and payment processing (not currently in place but something we would like to explore).
• Customizable reports for daily room setups, event billing, sales tracking, and space utilization metrics.
- Solution must include tools that forecast course demand based on degree pathways, ensuring students can access required courses at the appropriate times.
- By reducing scheduling conflicts and barriers to course availability, the system will contribute to improved retention, higher graduation rates, and overall student satisfaction.
- A centralized platform will enable efficient allocation of rooms and resources, minimizing idle time and overcrowding while expanding the university’s capacity to host courses and events within its current infrastructure.
- Contract Period/Term: 5 years
- Questions/Inquires Deadline: July 16, 2025