Bulk Water Fill Stations Management System and Point of Sale Integration

The vendor is required to provide bulk water fill stations management system and point of sale (POS) system will enable the city to replace the existing antiquated system with a solution that would support the streamlining of existing processes and adoption of industry best practices.
- Payment must be supported in the solution.
•    Credit (visa and Mastercard and Amex) (in-person and online)
•    Mastercard debit and visa debit (online only)
•    Interac debit (in-person only)
•    Interac online (online only)
- The bulk fill stations solution must be implemented in one of the following ways:
1. Moneris integration
•    The city of thunder bay has contracted Moneris as our preferred solution for processing online payment card transactions. 
•    The customer online payments for bulk fill stations will integrate with Moneris for online transactions. 
•    Corporate payment strategy and PCI compliance:
o    The city of thunder bay has contracted Moneris as our preferred solution for processing online payment card transactions. 
o    If a solution is able to integrate with Moneris, integration must be achieved through the payment processor’s PCI DSS compliant API
2. Merchant of record and payment processor
•    The proponent will act as the merchant of record and will provide internal payment processing functionality for online payments. 
•    The payment processing functionality must be PA-DSS v3.2 certified and not hosted in the city’s environment. 
•    The payment processing functionality must be certified and compliant with all requirements of the latest version of the PCI DSS (v3.2.1 before April 1, 2024 and v4.0 after march 31, 2024). 
•    Corporate payment strategy and PCI compliance:
o    The payment solution system must eliminate or significantly reduce the payment card industry compliance requirements for the city
o    Should the solution be unable to integrate with Moneris, the contractor’s solution must meet the guiding principles of the corporate payment strategy. 
o    The system must be configured with the contractor listed as the owner of the merchant account with the payment processor of the contractor’s choice. 
o    A merchant is defined in the payment card industry (PCI) data security standard (DSS) v3.2.1 and payment application data security standard (PA-DSS) v3.2 glossary of terms, abbreviations, and acronyms, and for greater certainty, means any entity that accepts payment cards bearing the logos of any of the five members of the payment card industry security standards council (“PCI SSC”) as payment for goods and services
3. 3rd party processor
•    The merchant of record and will provide payment processing through a 3rd party processor for online payments. 
•    The solution must be PCI certified using the latest version of the PCI DSS (v3.2.1 before April 1, 2024 and v4.0 after march 31, 2024), if the solution transmits, stores or processes data. the solution must be externally hosted outside the city’s network. 
•    Corporate payment strategy and PCI compliance:
o    The payment solution system must eliminate or significantly reduce the payment card industry compliance requirements for the city. 
o    Should the solution be unable to integrate with Moneris, the contractor’s solution must meet the guiding principles of the corporate payment strategy. 
o    The system must be configured with the contractor listed as the owner of the merchant account with the payment processor of the contractor’s choice. 
o    A merchant is defined in the payment card industry (PCI) data security standard (DSS) v3.2.1 and payment application data security standard (PA-DSS) v3.2 glossary of terms, abbreviations, and acronyms, and for greater certainty, means any entity that accepts payment cards bearing the logos of any of the five members of the payment card industry security standards council (“PCI SSC”) as payment for goods and services.

- Contract Period/Term: 3 years
- Site Visit and Meeting Date: August 11, 2025
- Questions/Inquires Deadline: August 19, 2025