Computer Assisted Mass Appraisal System

The vendor required to provide computer assisted mass appraisal (CAMA) system that enhances valuation accuracy, improves operational efficiency, supports advanced analytics, ai capabilities, and provides long-term scalability.
- Requirement:
•    Providing a fully cloud-hosted, browser-based CAMA software solution
•    Data conversion and migration
•    System implementation and configuration
•    Staff training and documentation
•    Ongoing product support and regular maintenance updates
•    Prompt implementation of all capabilities needed for district to maintain legislative compliance
- System capabilities
A. Business personal property (BPP) module requirements checklist 
1. Create and manage BPP accounts with unique identifiers
•    Track ownership changes and business relocations
•    Link BPP accounts to real property accounts (if applicable)
•    Maintain historical data for audits and compliance
2. Rendition processing
•    Accept and store annual BPP renditions (manual and electronic)
•    Validate completeness and accuracy of submitted renditions
•    Track filing deadlines (April 15) and extension requests (may 15)
•    Flag non-compliant or late filers for penalty assessment
3. Asset classification and valuation
•    Support classification of assets (e.g., furniture, machinery, computers, vehicles)
•    Apply depreciation schedules based on asset type and age
•    Use cost schedules approved by the state comptroller
•    Allow overrides for special use or custom assets
•    Support inventory, raw materials, and supplies valuation
4. Discovery and field verification
•    Route-based field inspection tools (mobile and tablet compatible)
•    Ability to add new businesses and update existing ones in the field
•    Capture photos, notes, and GPS coordinates
•    Sync field data with central database in real time
5. Protest and appeal management
•    Track BPP protests and appraisal review board (arb) hearings
•    Store supporting documentation and correspondence
•    Generate hearing packets and protest summaries
6. Compliance and penalty management
•    Automatically calculate and apply penalties for:
•    Failure to render (10% penalty)
•    Underreporting (50% penalty on additional tax due)
•    Generate compliance reports and audit trails
7. Reporting and integration
•    Generate reports for internal use and state compliance
•    Export data for comptroller’s property value study (PVS)
•    Integrate with GIS, tax billing, and document management systems
8. Public access and e-services
•    Online portal for businesses to file renditions
•    Secure login and document upload
•    Status tracking for submitted renditions
•    Allow submissions of protest forms and evidence
•    Ticket system capabilities
9. Special inventory
•    Automated reminders for monthly and annual filings
•    Workflow for reviewing and approving dealer-submitted forms
•    Flagging non-compliant and late filers
•    Generate reports by dealer, inventory type, and filing status
B. Residential appraisal module requirements checklist
1. Property data management
•    Maintain detailed records for residential parcels
•    Track ownership, legal descriptions, and subdivision data
•    Store building characteristics (e.g., square footage, year built, condition, quality)
•    Support for multiple improvement types (e.g., main dwelling, garage, pool, shed)
•    Record land attributes (e.g., lot size, zoning, topography)
2. Valuation approaches
•    Cost approach: use local cost modifiers and construction cost data, calculate replacement cost new,
•    Depreciation schedules, and land value
•    Sales comparison approach: apply market adjustments using verified sales data
•    Land valuation: use land sales comparison and allocation methods
•    Neighborhood modeling: apply neighborhood codes and market area adjustments
3. Mass appraisal tools
•    Batch valuation of residential properties
•    Reappraisal scheduling and automation by last year’s inspection date
•    Generate notices of appraised value (NOAVS)
4. Field data collection
•    Mobile tools for field inspections are device-agnostic
•    Capture photos, sketches, and notes through mobile device
•    Real-time or offline data entry with sync capability
•    Support for new construction, remodels, and permit follow-ups
•    Ability to data entry through mobile devices
5. Quality control and review
•    Field data entry validation and edit checks
•    Visual analysis tools (e.g., aerial imagery, street view)
•    Sales ratio studies and value accuracy reports
•    Audit trails for changes and overrides
6. GIS and mapping integration
•    Parcel-level mapping with overlays (e.g., flood zones, school districts)
•    Interactive map-based property search and analysis
•    Integration with external GIS systems
•    Ability to map out routes for most efficient productivity
•    Quick conversion time to not disrupt workflow, timeliness and deadlines
•    Display parcels with overlays (e.g., zoning, floodplain, traffic counts)
•    Support spatial analysis and market area delineation
•    Integration with eagle view, google earth, and other aerial imagery mapping
•    Flag accounts with missing information or standard information
•    Property use and details notifications if varying state codes
7. Appeals and protest support
•    Track residential protests and arb hearings
•    Generate hearing packets and evidence summaries
•    Mass autogenerated comp grids (sales and equity)
•    Store supporting documentation and correspondence
•    Must have an integrated online portal for taxpayer and agent protests
8. Reporting and compliance
•    Generate reports for internal review and state compliance
•    Export data for the state comptroller’s property value study (PVS)
•    Support ratio studies, time adjustments, and market trend analysis
•    Ability to adjust rounding in all aspects. 
•    All rounding to be rounded down to the nearest whole
•    Ability to track active permits for each account
•    Ability to assign work and tasks to appraisers through CAMA
9. Public access
•    Public portal for residential property search
•    Display valuation methodology and comparable sales
•    Allow submission of protest forms and evidence.

- Questions/Inquires Deadline: January 19, 2026