Online Orientation Platform

The vendor required to provide online orientation platform for students, configurable by administrators, and capable of evolving with institutional needs.
- Requirement:
1. Project management and implementation
•    Assignment of a dedicated project manager to oversee planning, development, testing, and launch
•    Structured implementation process including discovery, design, development, review, and launch phases
•    Regular meetings and checkpoints with county stakeholders
•    Clearly defined project timeline with milestones and deliverables
2. Platform design and branding
•    Custom-branded interface aligned with county visual identity and brand standards
•    Multiple design concepts for review and refinement
•    Responsive design optimized for desktop, tablet, and mobile devices
3. Orientation content structure
•    Configurable main menu sections
•    Ability to modify section titles, order, and content over time
•    Slide-based content delivery combining text, images, video, and interactive elements
•    Capacity to add new sections and screens as institutional needs evolve
4. Content development and editing tools
•    Support for institution-provided content and vendor-assisted copywriting and scripting
•    Administrator access to edit text, images, videos, and links without vendor intervention
•    Content management tools that allow real-time updates post-launch
•    Optional content assistance for screen copy, scripts, and quizzes
5. Video and interactive features
•    Support for embedded video content
•    Closed captioning and accessibility features for all video content
•    Interactive knowledge checks such as quizzes or pop-up questions
•    Tracking of student interaction with videos and quizzes
6. Personalization and student experience
•    Student login functionality
•    Ability to personalize content based on student type (e.g., first-year, transfer, veteran, international, early college, etc.)
•    Available in additional languages if needed
•    “Just-in-time” content that becomes available based on defined dates or milestones
•    Progress tracking that allows students to return and resume where they left off
7. Navigation and engagement tools
•    Search functionality and table of contents
•    Student checklists and announcements
•    Frequently asked questions (FAQ) module
•    Optional guest or parent access version
8. Tracking, reporting and assessment
•    Administrative reporting dashboard with the ability to track:
o    Student progress and completion
o    Quiz results and survey responses
•    Exportable reports (csv, excel, pdf)
•    Post-orientation student survey tools
9. Accessibility and compliance
•    Full compliance with ADA, section 508, and WCAG 2.2 aa accessibility standards
•    Screen-reader compatibility, keyboard navigation, captioning, and accessible design practices
•    Ongoing updates to meet evolving federal and state accessibility requirements
10. Integration and data exchange (optional but preferred)
•    Ability to integrate with county student information systems via secure methods
•    Optional data exchange to report orientation completion status back to institutional systems
•    Vendor collaboration with county IT staff during integration
11. Training, support and hosting
•    Administrator training sessions at launch and post-launch
•    Ongoing technical support for administrators and students
•    Secure hosting of the platform
•    Annual licensing or subscription options clearly defined.